Mekari Talenta provides a supporting application, New Talenta Recruitment, to support recruitment functions in a company. In this section, you will learn the steps to add a new job vacancy for a company. This process starts with filling in the job details, applicant form, hiring stage, hiring team, and ends with managing publication settings. Learn more in the steps below.

A. Job Details

The first step in adding a job vacancy is to create the job details or Job Details. Here are the steps.

1. Go to the Job listings menu.
   

2. Click “Create job listing”.
   

   Important
   If you are subscribed to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, completing the Job posting data thoroughly will significantly affect the AI score results.

3. Then, you will be directed to the Job details form page below. Start by filling in the General information which includes job information, from job title, work location, to salary and more. Here's the explanation.
   

   No.	Feature Name	Description
   1	Job position	Specify the job position being opened in your company. You can also add new job positions in Job position settings.
   2	Job listing title	Optionally, you can write the job name that will be displayed on your job portal or career page. This name can be different from the previously filled Job Position. With this feature, recruiters can display more attractive and relevant job titles for candidates without affecting the internal data structure or reporting.
   3	Branch location	Specify the job location. You can also add new job locations in Branch settings.
   4	Province	Select one province for this job vacancy (optional).
   5	City	After filling in the province, city options will appear for you to select. This field is optional and only needs to be filled if you select a Province.
   6	Organization	Specify the type of organization. You can also add new organizations in Organization settings.
   7	Employment type	Choose the employee status type you want to recruit. You can also add new employee status types in Employment settings.
   8	Workplace type	Select the type of work you want to offer.
   9	Headcount needed	Enter the number of Headcount or employees needed. You can check Show headcount needed on the career page to display the headcount number to candidates. If you do not want to display it, you do not need to check this.
   10	Salary range	Enter the Salary range amount. You can check Show salary range in career page to display the salary range to candidates. If you do not want to display it, you do not need to check this. You can change the currency by clicking the “down arrow” icon next to the currency.
   11	Salary description	Enter the explanation about the salary range you have listed.

4. Next, fill in the Job Information consisting of Description, Requirements, Benefits, and Job summary.
   

   No.	Feature Name	Description
   1.	Description	You must provide an explanation about this job vacancy with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format text, such as bold, italic, bullet points, and numbering.
   2.	Requirements	You must provide the requirements for applying to this job vacancy with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format headings, bold, italic, links, text color, bullet points, and numbering.
   3.	Benefits	You must provide the benefits or advantages that candidates will get once accepted for this job position with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format headings, bold, italic, links, text color, bullet points, and numbering. Check “Benefits on career page” to display this section on the career page. For Jobstreet, this section must be displayed.
   4.	Job summary	Provide a brief summary of this job vacancy with a maximum of 150 characters.

5. Then, in Experience & qualifications, complete data such as Education, Experience level, Minimum experience (in years), Gender, and Age range (minimum to maximum).
   

   No.	Feature Name	Description
   1	Education	Fill in the minimum education requirement that the candidate must have completed.
   2	Experience level	Fill in the required work experience level of the candidate.
   3	Minimum experience	Fill in the minimum duration of the candidate's work experience.
   4	Gender	Fill in the candidate's gender.
   5	Age range	Fill in the minimum and maximum age limits for the candidate.

6. Then click “Continue” to proceed to the Job listings stage and continue to the applicant form filling stage.
   

   You can also click “Save as draft” if you want to postpone filling out the Applicant form.

B. Applicant form

After filling in the Job details, you will proceed to set up the Applicant form. There are types of fields in the form, namely Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload. Here are the detailed steps.

Important
If you are subscribed to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, completing the Job posting data thoroughly will significantly affect the AI score results.

1. In Personal information, you can determine which fields will appear and are mandatory on the recruitment page. Check Mandatory if the candidate must fill in that field, and click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   The system by default sets the fields First name, Last name, and Email address as Enabled and Mandatory, which cannot be changed.

2. Next, you can also determine which fields will appear and are mandatory on the recruitment page in the Identity & address section. Check Mandatory if the candidate must fill in that field, and click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   The system by default sets the field NIK (NPWP 16 digits) as Enabled and Mandatory, which cannot be changed.

3. In the Identity & address section, check Mandatory if the candidate must fill in that field, and click the toggle button Enabled/Disabled to show or hide the field. In this section, candidates can enter more than one data entry for each field.
   

4. In the Compensation and Attachment sections, you can also determine which fields will appear and are mandatory for candidates. Check Mandatory if the candidate must fill in that field. Click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   The system by default sets the Resume field as Enabled and Mandatory, which cannot be changed.

5. Then, you can also add questions that candidates need to answer by clicking “Add question”.
   

   In this case, you cannot delete or cancel questions that candidates have already answered.

6. Enter the question in the field below with a maximum of 200 characters. Choose the answer type that candidates must provide. If the question is mandatory, you can check ‘Set as required’.
   

   - Choose the Answer type that candidates can select. You can choose from Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload.
   
   - For example, if you select multiple choice, you can add options by clicking “Add option”, then fill in each option's answer. You can delete options by clicking the “-” icon and reorder options by clicking the “six dots” icon. To add an option for other reasons, click “Add other”.
   
   - You can reorder questions by clicking the “six dots” icon. Also, you can delete a Custom Question by clicking the “-” icon.

7. You can integrate the New Talenta Recruitment Applicant Form feature with New Joiner for cases where employees pass recruitment by checking Map to employee custom field. Learn more here.
   

8. Next, click “Continue” to proceed to the Hiring stage filling.
   

   You can also click “Save as draft” if you want to postpone filling the Applicant form.

C. Hiring Stage

The next step is to review the Hiring stage or recruitment stages. Here's the explanation.

Important
You can edit the Hiring stage via the Settings page.

Hiring stages adjusted on the Settings page will appear as follows:

Here are the steps if you want to add details to the Hiring stage In process:

1. When candidates enter the recruitment process (pipeline), you can set automation features for the following.
   

2. Next, you can see the Screening stages according to the flow you have applied. Stage 1 is Candidate review, where you can review independently or use the Auto-reject by AI score feature.
   

3. Click “Add process” if you want to apply a specific process after the review.
   

4. In the Assessments process, you can add processes by clicking “Add process” and selecting one of the available assessment stages from the dropdown.
   

5. You can select the types of tests candidates will take. You can add more than one stage and detailed Assessments by clicking “Add stage”.
   

   Activate the Assign assessment to this stage feature if employees take a test at this stage. You can also click “-” to remove a specific assessment stage.
   
   When activated, the following sidebar will appear. You can select “Assessment name”, then enable automatic test invitation emails by checking “Enabled” under Send invitation automatically. Then click “Next”. For MBTI tests, you cannot set the next stage, i.e., Automation rules.
   
   Thus, with an Ultimate Hire subscription, you can activate the Auto-move candidates function without limits by checking “Enable” (Freemium Package gets a free quota of 50). When this feature is active, the system will automatically move candidates to the next stage. Then, you can select the new stage in the “Move to stage” section, specifically when the Candidate score exceeds the threshold set in the “Score threshold” area.
   
   Additionally, there is an optional feature called Auto-reject candidates. By activating this option, the system will automatically reject candidates with test scores below the threshold set in the “Score threshold” field. You can also provide a reason for rejection in the “Rejection reason” field, which is an internal note accessible only by recruiters.
   
   Next, save the settings by clicking “Save”. Before saving the feature settings, you can “Preview” to see the email preview sent to candidates for each activated feature.
   
   The activated feature will appear as follows with a submission deadline of 3 (three) days from when the email was sent. You can click “Manage” to change the settings.
   

6. In the Interviews process, you can select the interview types according to your company's policies that candidates will undergo. You can add more than one stage and detailed Interviews by clicking “Add stage”.
   

   Activate the Assign assessment to this stage feature if employees take a test at this stage. Then you can select the Assessment name.
   

7. You can also reorder the stage by placing your cursor on the ‘six dots’ icon as shown below.
   

8. Next, in the Offer & Hire section, you can only view the information and cannot change the details displayed.
   

9. Once the review and addition of processes in the Hiring stage are complete, you can proceed to the Hiring team stage by clicking “Continue”.
   

   You can also click “Save as draft” if you want to postpone filling the Hiring stage.

D. Hiring Team

The next step is to determine the Hiring team or recruitment team. Here's the explanation.

Important
You can invite employees who will be part of the recruitment team by clicking “Go to users settings”.

1. At this stage, you can click “Select employee name” to select more than one employee who will hold the roles of Recruiter, Hiring Manager, and Interviewer.
   

   No.	Role Name	Description
   1	Recruiter	Recruiters can move candidates, act as evaluators, and send job offers.
   2	Hiring Manager	Managers can act as evaluators for job positions and decision-making processes.
   3	Interviewer	Interviewers can be assigned to conduct interviews for this job position.

2. Once you finish selecting employees for the Hiring team, you can proceed to manage Publication Settings by clicking “Continue”.
   

   You can also click “Save as draft” if you want to postpone filling the Hiring team.

E. Publication Settings

This is the final stage in creating a Job listing. In this stage, you will learn how to upload Job listings starting from setting the Publication closing date and Publication platform that you can manage before uploading the Job listing. Here's the explanation.

1. You can set the closing date for the job posting by clicking “Select date”. Additionally, you can check "No closing date" if the job application has no time limit, or check "Automatically close the job" to automatically close recruitment when a candidate meets the requirements. You can also check "Candidates can upload and parse their resumes" so candidates can upload and you can parse their CVs.
   

   - The option Candidates can upload and parse their resumes is only available in the Ultimate Hire package.
   - CV/Resume parsing is an automated process to read, extract, and convert data from CVs (such as name, contact, work experience, education, and skills) into structured formats in recruitment systems like Mekari Talenta Recruitment. With this feature, recruiters do not need to enter candidate data manually, making the selection process faster and more efficient.

2. Additionally, you can check “Restrict to one application per candidate” to prevent candidates from applying multiple times for the same job using the same email. Then, you can set the time when candidates can reapply for the same position in the two fields under Re-application period.
   
    

   - You can select “Never” if candidates are allowed to apply only once. If you select “After a set period”, candidates can reapply for this job listing.
   
   - If you select After a set period, you can specify how long candidates must wait before reapplying for this job listing.
   

3. You can also select the job portal platform to upload the job vacancy, such as Career page, LinkedIn, or JobStreet.
   

4. Then click “Publish” to upload the entire Job listing you have created.
   

   You can also click “Save as draft” if you want to postpone completing the filling.

5. Then, you can click “View in platform” and select Job details to go to the job listing details page. Or select Career page to go to the company's Career page website.
   

6. Additionally, you can go to the Job listings page to see the list of job vacancies that have been successfully uploaded.
   

   Here, you can perform activities such as View details (view detailed Job listing data), Add hiring team (if you have not added a Hiring team), View in career page (preview on the career page), and Share.
   

That concludes the steps to create a Job listing in New Talenta Recruitment. Next, you can learn how to manage Job Listing information in New Talenta Recruitment.