How to Create a Job Listing on New Talenta Recruitment

Article author
Zendesk Admin
  • Updated

Talenta provides a supporting application, namely New Talenta Recruitment, to support the recruitment function in a company. In this section, you will learn the stages of adding a new job vacancy to a company. This stage starts with filling in job details, applicant form, hiring stage, hiring team, and ends with managing publication settings. Learn more in the following steps.

A. Fill in Job Details

The first stage in adding a job vacancy is to create job details. Here are the steps.

  1. Enter the Job listings menu.
  2. Click “Create job listing”.
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  3. Then you will be directed to the following page. Start by filling in General information consisting of Job position, Work location, Organization, Employment type, Working type, Headcount required, and Salary range.
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    No. Feature Name Explanation
    1 Job position Determine the job position you want to offer. You can also add new job positions in Job position settings.
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    2 Work location

    Determine the position of the job location.4.png

    You can also add new job locations in Branch settings.
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    3 Organization Determine the type of organization.6.png

    You can also add a new organization in Organization settings.7.png
    4 Employment type Select the type of employee status you want to recruit.
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    You can also add new employee status types in Employment settings.
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    5 Working type Select the type of work you want to offer.
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    6 Headcount needed Enter the amount of Headcount needed or employees required. In this case, you can activate the following toggle if you want this information to be displayed to prospective employees.
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    7 Salary range Enter the salary range. In this case, you can activate the following toggle if you want this information to be displayed to prospective employees.
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  4. Next, fill in the Job Description which consists of Description, Requirements, and Benefits.
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    Explain the description, terms and benefits of the job you will offer to prospective employees with a minimum of 200 words.

  5. Then, in Experience & qualifications, complete the data in the form of Education, Experience level, Minimum experience, Gender, and also Minimum and Maximum age.
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    No. Feature Name Explanation
    1 Education  Determine the minimum educational requirements that prospective employees have completed.
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      Experience level  Determine the requirements for the level of work experience of prospective employees.
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      Minimum experience Determine the minimum duration of the prospective employee's work experience.
      Gender  Determine the gender of the prospective employee.
      Minimum age and Maximum age. Fill in the minimum and maximum age limits for prospective employees.
  6. Then click "Continue" to proceed the stage of creating Job Listings to the stage of filling in the applicant form.
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    You can also click “Save as draft” if you want delay filling out the Applicant form.

B. Fill in Applicant form

After filling in the Job details, you will continue with the stage of filling in the Applicant form. Following are the detailed steps.

  1. In Basic information you can determine what columns will appear and must be filled in on the recruitment page.
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  2. Next, you can also determine what columns will appear and must be filled in on the recruitment page in the Work profile section.
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  3. Then, you can also include questions that prospective employees may need to answer by clicking "Add question". You can ask a maximum of 3 questions.
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    In this case, you cannot delete or cancel questions already filled in by the candidate.

  4. Fill in the question in the following column. Select the type of answer that the candidate must answer. If this question is mandatory, you can tick 'Set as mandatory'.
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    - Determine Answer type . For example, if you choose the answer type in paragraph form, the following column will appear and candidates can fill in an answer with a minimum of 2000 words.
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    - Additionally, you can create questions more than one.

  5. Next, click "Continue" to proceed to filling in the Hiring stage.
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    You can also click “Save as draft” if you want to delay filling out the Applicant form.

C. Fill in Hiring Stage

The next stage is to check the Hiring stage or recruitment stage. The following is the explanation.

Important
You can edit the Hiring stage via the Settings page. 23.png

Hiring stages that have been modified on the Settings page will appear like the following:

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The following are the steps if you want to add process details to the Hiring stage:

  1.  Click “Add process”.
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  2. Then you can add the Assessment and Interview process.
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  3. In the Assessment process, you can add details of the tasks that the candidates will carry out. In this case, you can add more than one stage and assessment details by clicking "Add stage".
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  4. In the Interview process, you can add interview details according to your company policy, which the candidates will undergo. In this case, you can add more than one stage and Interview details by clicking "Add stage".
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  5. You can also swap the stage order by placing your cursor on the ‘six dots’ icon as shown below.29.png
  6. Furthermore, in the Offer & Hire section you can only see this information and cannot change the information contained in it.
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  7. If the Hiring stage's checking and addition process phases are complete, click "Continue" to advance to the Hiring team filling step.
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    You can also click “Save as draft” if you to want delay filling the Hiring stage.

D. Pengisian Hiring Team

The next stage is to determine the Hiring team or recruitment team. The following is the explanation.

Important
You can invite employees who will be part of the recruiting team by clicking “Go to users settings”.
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  1. At this stage, you can click "Select employee name" to determine more than one employee name who will hold the roles of Recruiter, Hiring Manager, and Interviewer.
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    No. Role Name Explanation
    1 Recruiter Recruiters can move candidates, take on the role of evaluator, and send job offers.
    2 Hiring Manager Managers can act as evaluators of job positions and decision-making processes.
    3 Interviewer Interviewers may be assigned to conduct interviews for this job position.
  2. If the stage of determining employees in the Hiring team has been completed, then you can proceed to the stage of managing Publication Settings by clicking "Continue".
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    You can also click "Save as draft" if you want to delay filling in the Hiring team.

E. Manage Publication Settings

This stage is the final stage in creating Job listings. At this stage, you will learn how to upload Job listings starting from setting the Publication closing date and Publication platform that you can manage before uploading the Job listing. The following is the explanation.

  1. You can determine the end date for uploading job applications by clicking "Select date". Apart from that, you can also choose "No closing date" if the job application has no time limit or you can choose "Automatically close the job" to immediately close recruitment automatically if there are candidates who meet the requirements.
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  2. You can also activate the Career page toggle to activate the platform of your choice when publishing job vacancies.
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  3. Then click "Publish" to upload all the Job listings that have been created.
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    You can also click "Save as draft" if you want to delay completing the filling.

  4. Then, the Job listings data that has been successfully uploaded will appear on the following page.
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    In this case, you can carry out activities such as View details (see Job listing data in detail), Add hiring team (if in this case you have not added a Hiring team), View in career page (see a preview on the career page), and Share .
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These are the steps for creating job listings on New Talenta Recruitment. Next, you can learn how to manage Job Listing information on New Talenta Recruitment.