Mekari Talenta provides a supporting application, namely New Talenta Recruitment, to support the recruitment function in a company. In this section, you will learn the steps to add a new job vacancy for the company. This process begins with filling in job details, applicant form, hiring stage, and hiring team, and ends with managing publication settings. Learn more in the following steps.

A. Job Details

The first step in adding a job vacancy is to create job details or Job Details. Here are the steps.

1. Go to the Job listings menu.
   

2. Click “Create job listing”.
   

   Important
   If you subscribe to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, complete data entry for the Job posting will significantly affect the results of the AI score.

3. Then, you will be directed to the Job details form page below. Start by filling in the General information which consists of job information, from job title, work location, to salary and others. Here is the explanation.
   

   No.	Feature Name	Description
   1	Job position	Specify the job position that is open at your company. You can also add a new job position in Job position settings.
   2	Job listing title	Optionally, you can write the job name that will be displayed on your job portal or career page. This name can be different from the previously filled Job Position. With this feature, recruiters can display a more attractive and relevant job title for candidates without affecting the data structure or internal company reporting.
   3	Branch location	Specify the job location (optional). You can also add a new job location in Branch settings.
   4	Province	Select a province for this job listing (optional).
   5	City	After selecting the province, city options will appear for you to choose from. This field is optional and only needs to be filled if you select a Province.
   6	Organization	Specify the type of organization (optional). You can also add a new organization in Organization settings.
   7	Team	You can categorize candidates based on a specific team if the organization or branch for the candidate has not been set in the database of Mekari Talenta HRIS. You can also add a team by clicking “Add new”. Enter the new team name in the Team name field, then click “Add”.
   8	Employment type	Select the employee status type you want to recruit. You can also add a new employee status type in Employment settings.
   9	Workplace type	Select the type of work you want to offer.
   10	Headcount needed	Enter the number of Headcount or employees needed. You can check Show headcount needed on the career page so that the headcount number is displayed to prospective employees. If you do not want to display it, leave it unchecked.
   11	Salary range	Enter the Salary range amount. You can check Show salary range in career page so that the salary range is displayed to prospective employees. If you do not want to display it, leave it unchecked. You can change the currency by clicking the “down arrow” icon next to the currency.
   12	Salary description	Enter an explanation about the salary range you have provided.

4. Next, fill in the Job Information which consists of Description, Requirements, Benefits, and Job summary.
   

   No.	Feature Name	Description
   1.	Description	You must provide an explanation about this job vacancy with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format text such as bold, italic, bullet points, and numbering.
   2.	Requirements	You must provide the requirements to apply for this job vacancy with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format headings, bold, italic, links, text color, bullet points, and numbering.
   3.	Benefits	You must provide the benefits or advantages the candidate will receive when accepted for this job position with a maximum of 2500 characters. You can use text formatting on the toolbar available in this field to format headings, bold, italic, links, text color, bullet points, and numbering. Check “Benefits on career page” to display this section on the career page. For Jobstreet, this section must be displayed.
   4.	Job summary	Provide a brief summary of this job vacancy with a maximum of 150 characters.

5. Then, in the Experience & qualifications section, complete the data including Education, Experience level, Minimum experience (in years), Gender, and Age range (minimum to maximum).
   

   No.	Feature Name	Description
   1	Education	Enter the minimum education requirement for the candidate.
   2	Experience level	Enter the required work experience level for the candidate.
   3	Minimum experience	Enter the minimum duration of work experience required for the candidate.
   4	Gender	Enter the gender of the candidate.
   5	Age range	Enter the minimum and maximum age limits for the candidate.

6. Then click “Continue” to proceed to the Job listings creation stage toward filling out the applicant form.
   

   You can also click “Save as draft” if you want to postpone filling out the Applicant form.

B. Applicant form

After filling in the Job details, you will proceed to configure the Applicant form. There are field types on the form, which include Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload. Here are the detailed steps.

Important
If you subscribe to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, complete data entry for the Job posting will significantly affect the results of the AI score.

1. In Personal information, you can determine which fields will appear and are mandatory on the recruitment page. Check Mandatory if the candidate must fill in the field, and click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   By default, the system sets the fields First name, Last name, and Email address as Enabled and Mandatory, which cannot be changed.

2. Next, you can also determine which fields will appear and are mandatory on the recruitment page in the Identity & address section. Check Mandatory if the candidate must fill in the field, and click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   By default, the system sets the field NIK (NPWP 16 digits) as Enabled and Mandatory, which cannot be changed.

3. In the Identity & address section, check Mandatory if the candidate must fill in the field and click the toggle button Enabled/Disabled to show or hide the field. In this section, candidates can enter more than one data entry in each field.
   

4. In the Compensation and Attachment sections, you can also determine which fields will appear and are mandatory for candidates. Check Mandatory if the candidate must fill in the field. Click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   By default, the system sets the Resume field as Enabled and Mandatory, which cannot be changed.

5. Then, you can also add questions that candidates need to answer by clicking “Add question”.
   

   In this case, you cannot delete or undo questions that have already been answered by candidates.

6. Enter the question in the following field with a maximum of 200 characters. Select the answer type that candidates must provide. If the question is mandatory, you can check ‘Set as required’.
   

   - Specify the Answer type that candidates can choose. You can select Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload.
   
   - For example, if you select multiple choice, you can add options by clicking “Add option”, then fill in each option's answer. You can delete an option by clicking the “-” icon and change the order of options by clicking the “six dots” icon. To add an option for other reasons, click “Add other”.
   
   - You can reorder questions by clicking the “six dots” icon. Also, you can delete a Custom Question by clicking the “-” icon.

7. You can integrate the New Talenta Recruitment Applicant Form feature with New Joiner for cases when employees pass recruitment by checking Map to employee custom field. Learn more here.
   

8. Next, click “Continue” to proceed to the Hiring stage section.
   

   You can also click “Save as draft” if you want to postpone filling out the Applicant form.

C. Hiring Stage

The next step is to review the Hiring stage or recruitment stages. Here is the explanation.

Important
You can edit the Hiring stage through the Settings page.

Hiring stages that have been customized on the Settings page will appear as follows:

Here are the steps if you want to add detailed processes in the In process Hiring stage:

1. When a candidate enters the recruitment pipeline, you can set automation features for the following.
   

2. Next, you can see the Screening stages according to the flow you have applied. Stage 1 is Candidate review, where you can review manually or use the Auto-reject by AI score feature.
   

3. Click “Add process” if you want to add a process after the review.
   

4. In the Assessments process, you can add a process by clicking “Add process” and selecting one of the available assessment stages from the dropdown.
   

5. You can select the types of tests candidates will take. Here, you can add more than one stage and Assessment details by clicking “Add stage”.
   
    

   Activate the Assign assessment to this stage feature if employees receive certain tests at this stage. You can also click “-” to remove a certain assessment stage.
   
   When activated, the following sidebar appears. You can select “Assessment name”, then enable the automatic test invitation email by checking “Enabled” under Send invitation automatically. Then, click “Next”. For MBTI tests, you cannot set the next stage, which is Automation rules.
   
   Thus, with an Ultimate Hire subscription, you can activate the Auto-move candidates function without limits by checking “Enable” (the Freemium package gets a quota of 50 for free). When this feature is active, the system will automatically move candidates to the next stage. Then, you can select the new stage in the “Move to stage” section, specifically when the Candidate score exceeds the threshold set in the “Score threshold” area.
   
   Additionally, there is an optional feature called Auto-reject candidates. By activating this option, the system will automatically reject candidates with test scores below the threshold in the “Score threshold” field that you have set. You can also include a reason for rejection in the “Rejection reason” field, which is internal and only accessible to recruiters.
   
   Then, you can save the settings by clicking “Save”. Before saving, you can “Preview” to see the email preview sent to candidates for each activated feature.
   
   The activated feature will look like the following, with a last submission time of 3 (three) days since the email was sent. You can click “Manage” to change the settings.
   

6. In the Interviews process, you can select the type of interview according to your company policy that candidates will undergo. Here, you can add more than one stage and Interview details by clicking “Add stage”.
   
    

   Activate the Assign assessment to this stage feature if employees receive certain tests at this stage. Then, you can select the Assessment name.
   

7. You can also swap the order of stages by placing your cursor on the ‘six dots’ icon as shown below.
   

8. Next, in the Offer & Hire section, you can only view the information and cannot change the details listed.
   

9. Once the review and process addition on the Hiring stage is complete, you can proceed to the Hiring team section by clicking “Continue”.
   
    

   You can also click “Save as draft” if you want to postpone filling out the Hiring stage.

D. Hiring Team

The next step is to determine the Hiring team or recruitment team. Here is the explanation.

Important
You can invite employees who will be part of the recruitment team by clicking “Go to users settings”.

1. At this stage, you can click “Select employee name” to select more than one employee who will hold the roles of Recruiter, Hiring Manager, and Interviewer.
   

   No.	Role Name	Description
   1	Recruiter	Recruiters can move candidates, act as evaluators, and send job offers.
   2	Hiring Manager	Managers can act as evaluators for the job position and decision-making process.
   3	Interviewer	Interviewers can be assigned to conduct interviews for this job position.

2. Once the employee selection in the Hiring team is complete, you can proceed to the Publication Setting management by clicking “Continue”.
   

   You can also click “Save as draft” if you want to postpone filling out the Hiring team.

E. Publication Settings

This is the final stage in creating a Job listing. In this stage, you will learn how to upload the Job listing starting from setting the Publication closing date and Publication platform that you can manage before uploading the Job listing. Here is the explanation.

1. You can set the closing date for the job application by clicking “Select date”. Additionally, you can check "No closing date" if the job application has no deadline or check "Automatically close the job" to automatically close recruitment once a candidate meets the requirements. You can also check "Candidates can upload and parse their resumes" so candidates can upload and you can parse their CVs.
   

   - The option Candidates can upload and parse their resumes is only available in the Ultimate Hire package.
   - CV/Resume parsing is an automated process to read, extract, and convert data from CVs (such as name, contact, work experience, education, and skills) into a structured format in recruitment systems like Mekari Talenta Recruitment. With this feature, recruiters do not need to manually enter candidate data, making the selection process faster and more efficient.

2. Additionally, you can check “Restrict to one application per candidate” to prevent candidates from applying multiple times for the same job using the same email. Then, you can set the time when candidates can reapply for the same position in the two fields under Re-application period.
   
    

   - You can select “Never” if candidates can only apply once. If you select “After a set period”, candidates can reapply for this job listing.
   
   - If you select After a set period, you can specify how long before candidates can reapply for this job listing.
   

3. You can also select job portal platforms to upload the job vacancy, such as Career page, LinkedIn, or JobStreet.
   

4. Then click “Publish” to upload the entire Job listing you have created.
   

   You can also click “Save as draft” if you want to postpone completion.

5. Then, you can click “View in platform” and select Job details to go to the job listing details page. Or select Career page to go to the company’s Career page website.
   

6. Additionally, you can go to the Job listings page to see the list of successfully uploaded job vacancies.
   

   Here, you can perform activities such as View details (view detailed Job listing data), Add hiring team (if you have not added a Hiring team), View in career page (preview on the career page), and Share.
   

Thus are the steps to create Job listings in New Talenta Recruitment. Next, you can learn how to manage Job Listing information in New Talenta Recruitment.