Mekari Talenta provides a supporting application, namely New Talenta Recruitment, to support the recruitment function in a company. In this section, you will learn the stages of adding a new job vacancy to a company. This stage starts with filling in job details, applicant form, hiring stage, hiring team, and ends with managing publication settings. Learn more in the following steps.

A. Job Details

The first stage in adding a job vacancy is to create job details. Here are the steps.

1. Enter the Job listings menu.

2. Click “Create job listing”.
   

   Important 
   For those of you who subscribe to the Ultimate Hire package, you can access the AI ​​Candidate Scoring feature. Therefore, filling in complete Job posting data will significantly affect the results of the AI ​​score.

3. Then, you'll be directed to the Job Details form. Begin by completing the General Information section, which includes details about the job, such as job title, location, salary, and other relevant information. The explanation is as follows.
   

   No.	Feature Name	Explanation
   1	Job position	Determine which job openings are open at your company. You can also add new positions in Job position settings.
   2	Job listing title	Optionally , you can enter a job title to display on your job portal or career page. This title can be different from the previously filled-in Job Position. This feature allows recruiters to display more engaging and relevant job titles to candidates without affecting the company's internal data structure or reporting.
   3	Branch location	Determine the position of the job location. You can also add new job locations in Branch settings.
   4	Province	Select one of the provinces from this vacancy.
   5	City	After filling in the province, city options appear for you to choose from.
   6	Organization	Determine the type of organization. You can also add new organizations in Organization settings.
   7	Employment type	Select the type of employee status you want to recruit. You can also add new employee status types in Employment settings.
   8	Workplace type	Select the type of job you want to offer.
   9	Headcount needed	Enter the required headcount or number of employees. You can check the Show headcount needed on the career page box to display the headcount to prospective employees. If you don't want it displayed, leave the checkbox unchecked.
   10	Salary range	Enter the salary range. You can check the Show salary range in career page box to display the salary range to prospective employees. If you don't want it displayed, leave the check box unchecked. You can change the currency by clicking on the “down arrow” icon next to the currency.
   11	Salary description	Fill in an explanation of the salary range you have listed.

4. Next, fill in the Job Information, which consists of Description, Requirements, Benefits, and Job Summary.
   

   Describe the description, requirements, benefits, and summary of the job you will offer to prospective employees in each column with a maximum of 2500 characters.

5. Then, in Experience & qualifications, complete the data in the form of Education, Experience level, Minimum experience (minimum experience in years), Gender, and Age range (age range, minimum to maximum).
   

   No.	Feature Name	Explanation
   1	Education	Fill in the minimum educational requirements that the prospective employee has completed.
   2	Experience level	Fill in the work experience level requirements for prospective employees.
   3	Minimum experience	Fill in the minimum duration of the prospective employee's work experience.
   4	Gender	Fill in the gender of the prospective employee.
   5	Age range	Fill in the minimum and maximum age limits for prospective employees.

6. Then click "Continue" to proceed from the stage of creating Job Listings to the stage of filling in the applicant form.
   

   You can also click “Save as draft” if you want to delay filling out the Applicant form.

B. Applicant form

After filling in the Job details, you will continue to the Applicant form setup stage. The form has column types, namely Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload. Here are the detailed steps.

Important 
For those of you who subscribe to the Ultimate Hire package, you can access the AI ​​Candidate Scoring feature. Therefore, filling in complete Job posting data will significantly affect the results of the AI ​​score.

1. InPersonal information, you can determine which columns will appear and must be filled in on the recruitment page. Check Mandatory if the candidate is required to fill in the column, and click the toggle button Enabled/Disabled to display or hide the column on the form.
   

   The system by default sets the columns First name, Last name, and Email address as Enabled and Mandatory which cannot be changed.

2. Furthermore, you can also determine which columns will appear and must be filled in on the recruitment page in the Identity & address section. Check Mandatory if the candidate is required to fill in the column and click the toggle button Enabled/Disabled to show or hide the column on the form.
   

   The system by default sets the NIK (NPWP 16 digits) column as Enabled and Mandatory, which cannot be changed.

3. In the Identity & address, check Mandatory if the candidate is required to fill in the colum,n and click the toggle button Enabled/Disabled to display or hide the column. In this section, candidates can enter more than 1 (one) data point in each column.
   

4. In the Compensation and Attachment sections, you can also determine which columns will appear and must be filled in by candidates. Check Mandatory if the candidate is required to fill in the column. Click the toggle button Enabled/Disabled to show or hide the field on the form.
   

   The system defaults to setting the Resume field as Enabled and Mandatory, which cannot be changed.

5. Then, you can also include questions that need to be answered by prospective employees by clicking “Add question”.
   

   In this case, you cannot delete or cancel questions that have been filled in by the candidate.

6. Fill in the question in the following column with a maximum of 200 characters. Select the type of answer that must be answered by the candidate. If this question is mandatory, you can check ‘Set as required’.
   

   - Determine the Answer type or the type of answer that can be answered by the candidate. You can choose Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload.
   
   - For example, if you choose multiple choice, you can add Options by clicking “Add option”, hence fill in the answers for each option. You can delete options by clicking the “-” icon and change the position of the options by clicking the “six dots” icon. To add other reason options, click “Add other”.
   
   - You can change the order of the questions by clicking the “six-dot” icon. Also, you can delete the Custom Question column by clicking the "-" icon.

7. You can integrate the New Talenta Recruitment Applicant Form feature with New Joiner if the employee passes the recruitment by checking the Map to employee custom field. Learn more here.
   

8. Next, click “Continue” to proceed to the filling stage Hiring stage.
   

   You can also click “Save as draft” if you want to postpone filling out the Applicant form.

C. Hiring Stage

The next stage is to check the Hiring stage or recruitment stage. The following is the explanation.

Important
You can edit the Hiring stage via the Settings page.

Hiring stages that have been modified on the Settings page will appear like the following:

Important
If you are a customer of Ultimate Hire, then you can access the Mekari Airene AI Candidate Score feature. With this feature, AI automatically analyzes the suitability of candidate skills and profiles with the job vacancies (job listings) that are listed. The analysis will be represented in the form of a score from 0-100 based on the suitability of the candidate data with the job listing. The factors taken to calculate this score are job description, job requirements, and candidate information such as formal and informal education, work experience, gender, estimated salary, and age. So the higher the score, the better the candidate's suitability. If the candidate has an analysis score below a certain value, you can use the Auto-reject low-scoring candidates feature so that AI can automatically reject the candidate.
1. To activate this feature on the job listing, at the Hiring stage, you can activate Auto-reject low-scoring candidates.

2. Then, the following sidebar appears.

- Auto-reject when AI candidate score is less than: Determine the minimum score for a candidate to avoid auto rejectAI (required).
- Rejection reason: Describe the reason why the candidate was rejected (required).
- Notify candidate via email: Check if you want the system to send a rejection notification to the candidate's email address.
- Additional notes: Add specific information to the email content (optional).
- Preview email: Click to see a preview of the notification email. Here is an example.

3. Click “Save” if the AI Candidate Score settings are correct.

The following are the steps if you want to add process details to the Hiring stage:

1.  Click “Add process”.
   

2. Then you can add the Assessment and Interview process.
   

3. In the Assessment process, you can add details of the tasks that the candidates will carry out. In this case, you can add more than one stage and assessment details by clicking "Add stage".
   

4. In the Interview process, you can add interview details according to your company policy, which the candidates will undergo. In this case, you can add more than one stage and Interview details by clicking "Add stage".
   

5. You can also swap the stage order by placing your cursor on the ‘six dots’ icon as shown below.

6. Furthermore, in the Offer & Hire section you can only see this information and cannot change the information contained in it.
   

7. If the Hiring stage's checking and addition process phases are complete, click "Continue" to advance to the Hiring team filling step.
   

   You can also click “Save as draft” if you want to delay filling the Hiring stage.

D. Hiring Team

The next stage is to determine the Hiring team or recruitment team. The following is the explanation.

Important
You can invite employees who will be part of the recruiting team by clicking “Go to users settings”.

1. At this stage, you can click "Select employee name" to determine more than one employee name who will hold the roles of Recruiter, Hiring Manager, and Interviewer.
   

   No.	Role Name	Explanation
   1	Recruiter	Recruiters can move candidates, take on the role of evaluator, and send job offers.
   2	Hiring Manager	Managers can act as evaluators of job positions and decision-making processes.
   3	Interviewer	Interviewers may be assigned to conduct interviews for this job position.

2. If the stage of determining employees in the Hiring team has been completed, then you can proceed to the stage of managing Publication Settings by clicking "Continue".
   

   You can also click "Save as draft" if you want to delay filling in the Hiring team.

E. Manage Publication Settings

This stage is the final stage in creating Job listings. At this stage, you will learn how to upload Job listings, starting from setting the Publication closing date and Publication platform that you can manage before uploading the Job listing. The following is the explanation.

1. You can specify the deadline for job application submissions by clicking "Select date". You can also check 'No closing date' if the job application has no deadline, or you can check 'Automatically close the job' to automatically close the recruitment process if a qualified candidate is found. You can also check 'Candidates can upload and parse their resumes' so candidates can upload and parse their resumes.
   

   - Candidates can upload and parse their resumes, available only on the Ultimate Hire package.
   - CV/Resume parsing is an automated process for reading, extracting, and converting data from CVs (such as name, contact information, work experience, education, and skills) into a structured format within a recruitment system like Mekari Talenta Recruitment. With this feature, recruiters no longer need to manually enter candidate data, making the selection process faster and more efficient.

2. You can also choose the job portal platform option to upload job openings, such as Career page, LinkedIn, or JobStreet.
   

3. Then click "Publish" to upload all the Job listings that have been created.
   

   You can also click "Save as draft" if you want to delay completing the filling.

4. Then, you can click "View in platform" and select Job details to go to the job opening's details page. Or, select Career page to go to the company's Career webpage .
   

5. Additionally, you can go to the Job listings page to view a list of successfully uploaded job openings.
   

   In this case, you can carry out activities such as View details (see Job listing data in detail), Add hiring team (if in this case you have not added a Hiring team), View in career page (see a preview on the career page), and Share.
   

These are the steps for creating job listings on New Talenta Recruitment. Next, you can learn how to manage Job Listing information on New Talenta Recruitment.