Talenta provides a supporting application, namely New Talenta Recruitment, to support the recruitment function in a company. In this section, you will learn the stages of adding a new job vacancy to a company. This stage starts with filling in job details, applicant form, hiring stage, hiring team, and ends with managing publication settings. Learn more in the following steps.

A. Job Details

The first stage in adding a job vacancy is to create job details. Here are the steps.

1. Enter the Job listings menu.
2. Click “Create job listing”.
   
3. Then you will be directed to the following page. Start by filling in General information consisting of Job position, Work location, Organization, Employment type, Working type, Headcount required, and Salary range.
   
   

   No.	Feature Name	Explanation
   1	Job position	Determine the job position you want to offer. You can also add new job positions in Job position settings.
   2	Work location	Determine the position of the job location. You can also add new job locations in Branch settings.
   3	Organization	Determine the type of organization. You can also add a new organization in Organization settings.
   4	Employment type	Select the type of employee status you want to recruit. You can also add new employee status types in Employment settings.
   5	Working type	Select the type of work you want to offer.
   6	Headcount needed	Enter the amount of Headcount needed or employees required. In this case, you can activate the following toggle if you want this information to be displayed to prospective employees.
   7	Salary range	Enter the salary range. In this case, you can activate the following toggle if you want this information to be displayed to prospective employees.

4. Next, fill in the Job Description which consists of Description, Requirements, and Benefits.
   

   Explain the description, terms and benefits of the job you will offer to prospective employees with a minimum of 200 words.

5. Then, in Experience & qualifications, complete the data in the form of Education, Experience level, Minimum experience, Gender, and also Minimum and Maximum age.
   
   

   No.	Feature Name	Explanation
   1	Education	Determine the minimum educational requirements that prospective employees have completed.
   2	Experience level	Determine the requirements for the level of work experience of prospective employees.
   3	Minimum experience	Determine the minimum duration of the prospective employee's work experience.
   4	Gender	Determine the gender of the prospective employee.
   5	Minimum age and Maximum age.	Fill in the minimum and maximum age limits for prospective employees.

6. Then click "Continue" to proceed from the stage of creating Job Listings to the stage of filling in the applicant form.
   
   

   You can also click “Save as draft” if you want to delay filling out the Applicant form.

B. Applicant form

After filling in the Job details, you will continue to the Applicant form setup stage. The form has column types, namely Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload. Here are the detailed steps.

1. In Personal information, you can determine which columns will appear and must be filled in on the recruitment page. Check Mandatory if the candidate is required to fill in the column and click the toggle button Enabled/Disabled to display or hide the column on the form.
   
   

   The system by default sets the columns First name, Last name, and Email address as Enabled and Mandatory which cannot be changed.

2. Furthermore, you can also determine which columns will appear and must be filled in on the recruitment page in the Identity & address section. Check Mandatory if the candidate is required to fill in the column and click the toggle button Enabled/Disabled to show or hide the column on the form.
   
   

   The system by default sets the NIK (NPWP 16 digits) column as Enabled and Mandatory which cannot be changed.

3. In the Identity & address, check Mandatory if the candidate is required to fill in the column and click the toggle button Enabled/Disabled to display or hide the column. In this section, candidates can enter more than 1 (one) data in each column.
   
4. In the Compensation and Attachment sections, you can also determine which columns will appear and must be filled in by candidates. Check Mandatory if the candidate is required to fill in the column. Click the toggle button Enabled/Disabled to show or hide the field on the form.
   
   

   The system defaults to setting the Resume field as Enabled and Mandatory, which cannot be changed.

5. Then, you can also include questions that need to be answered by prospective employees by clicking “Add question”.
   
   

   In this case, you cannot delete or cancel questions that have been filled in by the candidate.

6. Fill in the question in the following column with a maximum of 200 characters. Select the type of answer that must be answered by the candidate. If this question is mandatory, you can check ‘Set as mandatory’.
   
   

   - Determine the Answer type or the type of answer that can be answered by the candidate. You can choose Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload.
   
   - For example, if you choose multiple choice, you can add Options by clicking “Add option”, hence fill in the answers for each option. You can delete options by clicking the “-” icon and change the position of the options by clicking the “six dots” icon. To add other reason options, click “Add other”.
   
   - You can change the order of the questions by clicking the “six-dot” icon. Also, you can delete the Custom Question column by clicking the "-" icon.
   
   

7. Next, click “Continue” to proceed to the filling stage Hiring stage.
   
   

   You can also click “Save as draft” if you want to postpone filling out the Applicant form.

C. Hiring Stage

The next stage is to check the Hiring stage or recruitment stage. The following is the explanation.

Important
You can edit the Hiring stage via the Settings page.

Hiring stages that have been modified on the Settings page will appear like the following:

The following are the steps if you want to add process details to the Hiring stage:

1.  Click “Add process”.
   
2. Then you can add the Assessment and Interview process.
   
3. In the Assessment process, you can add details of the tasks that the candidates will carry out. In this case, you can add more than one stage and assessment details by clicking "Add stage".
   
4. In the Interview process, you can add interview details according to your company policy, which the candidates will undergo. In this case, you can add more than one stage and Interview details by clicking "Add stage".
   
5. You can also swap the stage order by placing your cursor on the ‘six dots’ icon as shown below.
6. Furthermore, in the Offer & Hire section you can only see this information and cannot change the information contained in it.
   
7. If the Hiring stage's checking and addition process phases are complete, click "Continue" to advance to the Hiring team filling step.
   

   You can also click “Save as draft” if you to want delay filling the Hiring stage.

D. Hiring Team

The next stage is to determine the Hiring team or recruitment team. The following is the explanation.

Important
You can invite employees who will be part of the recruiting team by clicking “Go to users settings”.

1. At this stage, you can click "Select employee name" to determine more than one employee name who will hold the roles of Recruiter, Hiring Manager, and Interviewer.
   
   

   No.	Role Name	Explanation
   1	Recruiter	Recruiters can move candidates, take on the role of evaluator, and send job offers.
   2	Hiring Manager	Managers can act as evaluators of job positions and decision-making processes.
   3	Interviewer	Interviewers may be assigned to conduct interviews for this job position.

2. If the stage of determining employees in the Hiring team has been completed, then you can proceed to the stage of managing Publication Settings by clicking "Continue".
   

   You can also click "Save as draft" if you want to delay filling in the Hiring team.

E. Manage Publication Settings

This stage is the final stage in creating Job listings. At this stage, you will learn how to upload Job listings starting from setting the Publication closing date and Publication platform that you can manage before uploading the Job listing. The following is the explanation.

1. You can determine the end date for uploading job applications by clicking "Select date". Apart from that, you can also choose "No closing date" if the job application has no time limit or you can choose "Automatically close the job" to immediately close recruitment automatically if there are candidates who meet the requirements.
   
2. You can also activate the Career page toggle to activate the platform of your choice when publishing job vacancies.
   
3. Then click "Publish" to upload all the Job listings that have been created.
   
   

   You can also click "Save as draft" if you want to delay completing the filling.

4. Then, the Job listings data that has been successfully uploaded will appear on the following page.
   

   In this case, you can carry out activities such as View details (see Job listing data in detail), Add hiring team (if in this case you have not added a Hiring team), View in career page (see a preview on the career page), and Share.
   

These are the steps for creating job listings on New Talenta Recruitment. Next, you can learn how to manage Job Listing information on New Talenta Recruitment.