Mekari Talenta provides a supporting application, New Talenta Recruitment, to support a company's recruitment functions. In this section, you will learn the steps for adding a new job opening for your company. These steps begin with filling out the job details, applicant form, hiring stage, and hiring team, and end with managing the publication settings. Learn more in the following steps.

A. Job Details

The first step in adding a job opening is creating the job details. The steps are as follows.

1. Go to the Job listings menu.
   

2. Click “Create job listing”.
   

   Important
   - If you subscribe to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, completing the Job posting data will significantly affect the AI score results.
   - If this job opening was created from a headcount or replacement request in the Manpower Planning feature in Talenta, several fields will be automatically filled in by the system based on the request, such as Request ID, Request type, Requested by, and Requested date. After this data is created, you can view it on the job listing details page.
   

3. You will then be directed to the following Job details form page. Start by filling out the General information, which consists of information about the job, starting from the job title and work location to the salary and other details. The explanation is as follows.
   

   No.	Feature Name	Explanation
   1	Job position	Specify which job position is being opened at your company. You can also add a new job position in Job position settings.
   2	Job listing title	Optionally, you can enter the job title that will be displayed on your job portal or career page. This name can be different from the previously completed Job Position. With this feature, recruiters can display job titles that are more attractive and relevant to candidates without affecting the company's internal data structure or reporting.
   3	Branch location	Specify the job location (optional). You can also add a new job location in Branch settings.
   4	Province	Select a province for this job opening (optional).
   5	City	After entering the province, city options will appear for you to select. This field is optional and only needs to be completed if you select Province.
   6	Organization	Specify the organization type (optional). You can also add a new organization in Organization settings.
   7	Team	You can categorize candidates based on a specific team if the organization or branch for the candidate has not been set in the database of Mekari Talenta HRIS. You can also add a team by clicking “Add new”. Enter the name of the new team in the Team name field, then click “Add”.
   8	Employment type	Select the employee status type you want to recruit. You can also add a new employee status type in Employment settings.
   9	Workplace type	Select the type of work you want to offer.
   10	Headcount needed	Enter the number of headcount or employees needed. You can select Show headcount needed on the career page to display the headcount to prospective employees. If you do not want to display it, you do not need to select this option.
   11	Salary range	Enter the salary range. You can select Show salary range in career page to display the salary range to prospective employees. If you do not want to display it, you do not need to select this option. You can change the currency by clicking the “down arrow” icon next to the currency.
   12	Salary description	Enter an explanation of the salary range you have entered.

4. Next, complete the Job Information, which consists of Description, Requirements, Benefits, and Job summary.
   

   No.	Feature Name	Explanation
   1.	Description	You must provide an explanation of this job opening with a maximum of 2,500 characters. You can use the text formatting options on the bar available in this field to format the text, such as bold, italics, bullets, and numbering.
   2.	Requirements	You must provide the requirements for applying for this job opening with a maximum of 2,500 characters. You can use the text formatting options on the bar available in this field to format headings, bold, italics, links, text colors, bullets, and numbering.
   3.	Benefits	You must provide the benefits candidates will receive after being accepted for this job position with a maximum of 2,500 characters. You can use the text formatting options on the bar available in this field to format headings, bold, italics, links, text colors, bullets, and numbering. Select “Benefits on career page” to display this field on the career page. For JobStreet, this field must be displayed.
   4.	Job summary	Briefly describe a summary of this job opening with a maximum of 150 characters.

5. Then, under Experience & qualifications, complete the data for Education, Experience level, Minimum experience, Gender, and Age range.
   

   No.	Feature Name	Explanation
   1	Education	Enter the minimum education requirement completed by the prospective employee.
   2	Experience level	Enter the prospective employee's required level of work experience.
   3	Minimum experience	Enter the minimum duration of the prospective employee's work experience.
   4	Gender	Enter the prospective employee's gender.
   5	Age range	Enter the prospective employee's minimum and maximum age limits.

6. Then click “Continue” to continue creating the Job listings and proceed to the applicant form stage.
   

   You can also click “Save as draft” if you want to postpone completing the Applicant form.

B. Applicant form

After completing the Job details, you will continue to configure the Applicant form. The form includes several field types, namely Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload. The detailed steps are as follows.

Important
If you subscribe to the Ultimate Hire package, you can access the AI Candidate Scoring feature. Therefore, completing the Job posting data will significantly affect the AI score results.

1. Under Personal information, you can determine which fields will appear and be required on the recruitment page. Select Mandatory if candidates must complete the field, and click the Enabled/Disabled toggle button to show or hide the field on the form.
   

   By default, the system sets the First name, Last name, and Email address fields as Enabled and Mandatory, and these settings cannot be changed.

2. You can also determine which fields will appear and be required on the recruitment page under Identity & address. Select Mandatory if candidates must complete the field, and click the Enabled/Disabled toggle button to show or hide the field on the form.
   

   By default, the system sets the NIK (NPWP 16 digits) field as Enabled and Mandatory, and this setting cannot be changed.

3. Under Identity & address, select Mandatory if candidates must complete the field, and click the Enabled/Disabled toggle button to show or hide the field. In this section, candidates can enter more than one piece of data in each field.
   

4. Under Compensation and Attachment, you can also determine which fields will appear and be required from candidates. Select Mandatory if candidates must complete the field. Click the Enabled/Disabled toggle button to show or hide the field on the form.
   

   By default, the system sets the Resume field as Enabled and Mandatory, and this setting cannot be changed.

5. You can also include questions that prospective employees must answer by clicking “Add question”.
   

   In this case, you cannot delete or cancel questions that have already been answered by candidates.

6. Enter the question in the following field, with a maximum of 200 characters. Select the answer type that candidates must use. If the question is required, you can select ‘Set as required’.
   

   - Specify the Answer type that candidates can use. You can choose Paragraph, Short Answer, Yes/No, Dropdown, Multiple Choice, Date, Number, and File Upload.
   
   - For example, if you select multiple choice, you can add options by clicking “Add option”, then enter the answer for each option. You can delete an option by clicking the “-” icon and change the position of an option by clicking the “six-dot” icon. To add an option for another reason, click “Add other”.
   
   - You can change the order of the questions by clicking the “six-dot” icon. You can also delete a Custom Question field by clicking the “-” icon.

7. You can integrate the New Talenta Recruitment Applicant Form with New Joiner if an employee passes the recruitment process by selecting Map to employee custom field. Learn more here.
   

8. Next, click “Continue” to proceed to the Hiring stage setup.
   

   You can also click “Save as draft” if you want to postpone completing the Applicant form.

C. Hiring Stage

The next stage is to review the Hiring stage, or recruitment stages. The explanation is as follows.

Important
You can edit the Hiring stage through the Settings page.

The Hiring stage configured on the Settings page will appear as follows:

The following are the steps for adding process details to the In process Hiring stage:

1. When a candidate enters the recruitment process (pipeline), you can configure automation for the following items.
   

2. In the next section, you can view the Screening stages according to the workflow you have applied. Stage 1 is Candidate review, where you can review candidates independently or use the Auto-reject by AI score feature.
   

3. Click “Add process” if you want to apply a specific process after the review.
   

4. In the Assessments process, you can add a process by clicking “Add process” and selecting one of the assessment stages available in the dropdown.
   

5. You can select the type of test candidates will take. In this case, you can add more than one stage and Assessment detail by clicking “Add stage”.
   
   

   Enable Assign assessment to this stage if employees will take a specific test at this stage. You can also click “-” to remove a specific assessment stage.
   
   When enabled, the following sidebar will appear. You can select the “Assessment name”, then enable automatic test invitation emails by selecting “Enabled” under Send invitation automatically. Next, click “Next”. For MBTI tests specifically, you cannot configure the next stage, Automation rules.
   
   With this feature, Ultimate Hire subscribers can enable the Auto-move candidates function without limits by selecting “Enable” (Freemium packages receive a free quota of 50). When this feature is active, the system will automatically move candidates to the next stage. You can then select a new stage under “Move to stage” when the Candidate score exceeds the threshold you set in the “Score threshold” field.
   
   In addition, an optional Auto-reject candidates feature is available. When this option is enabled, the system will automatically reject candidates whose test scores are below the threshold in the “Score threshold” field that you have set. You can also enter the reason why the candidate was rejected in the “Rejection reason” field. This reason is internal and can only be accessed by the recruiter.
   
   Next, you can save the settings by clicking “Save”. Before saving the feature settings, you can click “Preview” to view a preview of the email content sent to candidates for each enabled feature.
   
   The enabled feature will then appear as follows, with the last collection time set to 3 (three) days after the email was sent. You can click “Manage” to change the settings.
   

6. In the Interviews process, you can select the interview type according to your company's policies, which candidates will undergo. In this case, you can add more than one stage and Interview detail by clicking “Add stage”.
   
   

   Enable Assign assessment to this stage if employees will take a specific test at this stage. You can then select the Assessment name.
   

7. You can also change the order of the stages by placing your cursor on the ‘six-dot’ icon as follows.
   

8. Next, under Offer & Hire, you can only view the information and cannot change the information displayed.
   

9. After reviewing the Hiring stage and adding processes, you can proceed to complete the Hiring team by clicking “Continue”.
   
   

   You can also click “Save as draft” if you want to postpone completing the Hiring stage.

D. Hiring Team

The next stage is to determine the Hiring team, or recruitment team. The explanation is as follows.

Important
You can invite employees who will be part of the recruitment team by clicking “Go to users settings”.

1. At this stage, you can click “Select employee name” to select more than one employee who will take on the roles of Recruiter, Hiring Manager, and Interviewer.
   

   No.	Role Name	Explanation
   1	Recruiter	The recruiter can move candidates, act as an assessor, and send job offers.
   2	Hiring Manager	The manager can act as an assessor for the job position and participate in the decision-making process.
   3	Interviewer	The interviewer can be assigned to conduct interviews for this job position.

2. After selecting the employees for the Hiring team, you can proceed to manage the Publication Setting by clicking “Continue”.
   

   You can also click “Save as draft” if you want to postpone completing the Hiring team.

E. Publication Settings

This is the final stage of creating Job listings. At this stage, you will learn how to upload Job listings, starting with setting the Publication closing date and Publication platform, which you can manage before uploading the Job listing. The explanation is as follows.

1. Click “Valid until” to set the deadline for accepting applications. If the job opening has no deadline, you can select “Keep job open indefinitely (no closing date)”. To automatically close the recruitment process once the employee quota has been met, enable “Automatically when headcount is filled”. You can also enable “Enable resume parsing (auto-extract candidate info)” to allow candidates to upload their resumes and help the system automatically extract candidate information.
   
   

   - The Enable resume parsing (auto-extract candidate info option is only available in the Ultimate Hire package.
   - CV/Resume parsing is an automated process for reading, extracting, and converting data from a resume (such as name, contact information, work experience, education, and skills) into a structured format in a recruitment system such as Mekari Talenta Recruitment. With this feature, recruiters do not need to enter candidate data manually, making the selection process faster and more efficient.
   - You can also select “Limit to one application per candidate” to prevent candidates from applying for the same job multiple times using the same email address. You can then set when the candidate can apply again for the same position in the two fields under Re-application period.
   
   - You can select “Never” if candidates can only submit one application. If you select “After a set period”, candidates can apply for this job listing again.
   
   - If you select After a set period, you can specify how long candidates must wait before applying for this job listing again.
   

2. You can also select a job portal platform on which to upload the job opening, such as Career page, LinkedIn, or JobStreet.
   
   

   Click ‘Set up here’ to configure the Talenta integration with the available job portal platforms.

3. You can enable the “Customize email template per hiring stage” feature to customize the email content automatically sent to candidates at each recruitment stage (Hiring stage), from application receipt and assessments to interviews, job offers, or rejections. If the customization option is enabled, users can select a custom email template for each scenario, while if it is disabled, the system will automatically use Talenta Recruitment's built-in standard (default) template.
   
   

   Important
   Access to the Customize email template feature is exclusive to users of the Ultimate Hire and Modular Recruitment packages.

4. Then click “Publish” to upload all the Job listings you have created.
   

   - You can also click “Save as draft” if you want to postpone completing the form.
   - A ‘Draft’ job listing can still be reviewed by opening the job listing details page, then clicking “Preview job listing”.
   

5. Then, you can click “View in platform” and select Job details to go to the job opening details page. Alternatively, select Career page to go to the company's Career page website.
   

6. You can also go to the Job listings page to view the list of successfully uploaded job openings.
   

   Here, you can perform activities such as View details (view detailed Job listing data), Add hiring team (if you have not yet added a Hiring team), View in career page (view the job listing on the career page), and Share.
   

Those are the steps for creating Job listings in New Talenta Recruitment. Next, you can learn how to manage Job Listing information in New Talenta Recruitment.