Mekari Payroll Disbursement is an instant payroll payment solution that requires only one transfer to the virtual account provided by the auto disbursement feature in Mekari Talenta. You can use this auto disbursement feature for salaries or THR through the Payroll processing submenu. Before you can use this feature, you must activate it first by contacting the support team at support-hr@mekari.com. Learn more about Mekari Payroll Disbursement here.

Important
Make sure you have completed run payroll before performing the disbursement.

A Payroll Disbursement Processing Fee Applies to this feature. This fee is charged per employee for processing payroll through the disbursement feature (currently connected only to Bank Permata). 

Application terms:

• Applies only to new companies using PaDi, but not using Flex’s EWA, starting November 11, 2024.

• Does not apply to existing companies.

• The fee is charged only if the selected transfer date is today or tomorrow, and does not apply to transfer dates from D+2 to D+8.

• The current fee is Rp1,000 per employee per disbursement transaction.

• If this fee applies to a company, it will apply to all Virtual Accounts (VAs) used by that company.

• The fee will be waived if the company uses EWA.

• The amount transferred to the VA includes the total employee payroll plus the processing fee.

If a Processing Fee applies to a company, each payroll disbursement created will have an expiry time determined based on the selected transfer date (that is, when the funds are distributed to employees). The use cases are shown in the following table:

The following are the steps for using the payroll disbursement feature through Mekari Talenta.

A. Create Virtual Account

1. Go to the “Payroll” menu, then select Payroll processing.
   

2. Then, select the Payroll disbursement submenu.
   

3. Click “My Virtual Account” to create a virtual account to be used for the disbursement.
   

4. Click “Create virtual account” to create a new virtual account.
   

5. A pop-up like this will then appear.
   

   No.	Column	Description
   1	Branch name	Select the company branch name.
   2	Virtual account label	The virtual account label can be used to distinguish one VA from another.
   3	Description	Enter a description related to the relevant VA, with a maximum of fifty characters.
   4	Bank	Select the bank to be used for the relevant VA. For BCA, the VA creation process takes 5 business days. You are advised to consider the time between creating the VA and planning the Payroll Disbursement transaction.

6. Next, you can optionally add VA criteria for specific employees in the Criteria setup section.
   

   No.	Column/Button Name	Description
   1	Select filter	Click to select a filter based on a specific category, such as Branch, Job position, Organization, and so on. You can click one category, then check its specification, as shown in the image below. You can check more than one specification.
   2	Delete	Click to delete the criteria.
   3	Add criteria	Click to add criteria, allowing you to add filter categories.

7. Click “Create” to create the virtual account number.

8. The virtual account will then be created as shown below.
   

9. You can also change the VA label and Description by clicking “Edit.”
   

B. Create Disbursement

1. Go to the “Payroll” menu, then select Payroll processing.
   

2. Then, select the Payroll disbursement submenu.
   

3. Click “Create Disbursement” to start processing employee payroll.
   

4. You will then be directed to the following page.
   

   No.	Column/Button Name	Description
   1	Select Virtual Account	Click “Select” to choose one of the virtual accounts you created previously. Then, click “Select” in the sidebar that appears. Important For transactions exceeding Rp200,000,000 using the Permata Kredigram virtual account option, the available payment method options include One Time Transfer and Split.
   2	Payroll type	You can select the payroll type. The available options are Salary or THR.
   3	Payroll period	Enter the information for the payroll payment period you want to process.   In the latest version of Talenta, you can select more than one Payroll schedule, while in the older version, you can select only one.
   4	Payment schedule	Select the payment schedule to be used in this column. The list displayed contains Payment schedules that you have created previously. Important With Mekari Talenta, you can set a Payment schedule for disbursement flexibly, from monthly and weekly to daily.
   5	Transfer date	Specify the transfer date for this payroll.
   6	Payroll description	Add a description for this payroll disbursement. - The description you enter will appear in the employee's account statement. - Each bank has a different character limit.

5. Then, click “Next” to continue.
   

6. Wait until the bank account verification process is complete, and do not close this page.
   

7. You will enter the validation page, where you can view the total number of employees and the disbursement amounts.
   

   - You will receive a yellow notification if there are employee records without an account number. Click “See employee” to view the list of employees.
   - Make sure you have selected the correct Payment schedule and the correct Amount. The example below shows employees whose Payroll disbursement will be processed using the Daily payment schedule.
   
   - If you have transactions exceeding Rp200,000,000 for one or more employees and select the Permata Kredigram virtual account option, the available payment method options include One Time Transfer and Split. You can apply this in bulk (to all employees with transactions exceeding Rp200,000,000) by selecting an option under Apply to all, or apply different options to each employee by selecting an option in the Disbursement method column.
   

8. If an employee has more than one bank account (multiple disbursement) configured according to the policy split payment settings, you can click the “down arrow” icon to view the account details and amount as follows. However, if the split payment policy is not applied, all payments will be disbursed to the primary account only.
   

   You can request activation of the split payment policy feature by contacting support-hr@mekari.com or via live chat.

9. The following explains the features on this preview page.
   

   No.	Column/Button Name	Description
   1	Filter	Filter the list by employee branch or division.
   2	Show employee whose payroll has been disbursed	Check to display employees whose payroll has been paid.
   3	Search bar	Enter an employee's name to search for their data.
   4	Checkbox	Click to remove employees from the list in bulk.
   5	Delete	Click this icon to remove an employee individually from the disbursement process for that period.

10. If your payroll details are correct, click “Next.”
    

    You will receive the following pop-up if an employee has previously appeared in the disbursement list.
    

11. You will then enter the confirmation page. Review your Payroll data again. Here, you can select the Bank Virtual Account to be used according to the Virtual Account you created previously.
    

    If you use:
    - Bank Mandiri & BCA → Can only receive transfers from the same bank.
    - BNI & Bank Permata → Can receive transfers from all banks except Bank Mandiri.
    - Bank Sampoerna → Can only receive transfers from BSS (BI Fast), with a maximum of 250 million.

12. If the information displayed on the screen is correct, click “Proceed for Payment.”
    

    You can perform the disbursement process more than once within a single payroll period.

13. A confirmation pop-up will appear as follows. You can confirm the processing by clicking “Proceed.”
    

    Or as follows if there is a split payment.
    

14. Next, follow the payment instructions that appear on the screen. Click "Check Status Disbursement" to view your Payroll payment status.
    

15. You will then be directed to the following page, where you can monitor the status of the ongoing disbursement.
    

    - Click “Transaction details” in the status section to view the transaction details.
    
    - Click “Download” to download the disbursement data in XLS format.
    
    - You can view the payment details for One Time Transfer and Split Payment transactions (using a Permata Kredigram VA with an amount above Rp200,000,000 per employee) in this section. Both One Time Transfer and Split Payment transactions will be recorded on the employee's Payslip.
    

16. Once the payment has been made, the auto disbursement system will automatically transfer the funds to all employee accounts. 

17. Once the process of sending funds to employees is complete, you will receive another email containing information that all funds have been successfully sent. In addition, employees will receive a notification in their Inbox.

18. The payroll payment list will appear on the Payroll Disbursement page. Click “See details” to view the disbursement details.
    

    There are five types of status that will appear on this screen:
    - Waiting for transfer: Payment has not been transferred
    - Success: Payment successful
    - Canceled: Canceled
    - Scheduled: Payment has been scheduled.

Important
If your payment uses an e-wallet transfer, the e-wallet will charge an administration fee, the amount of which depends on each provider's policy. For example, with Primary Rp 10,000,000, Secondary Rp 10,000,000 (Gopay), and Tertiary Rp 1,000,000 (Ovo).
Therefore, the user receives:
Primary: Rp 10,000,000
Secondary: Rp 9,999,000 (Gopay) due to an administration fee of 1,000
Tertiary: Rp 998,800 (Ovo) due to an administration fee of 1,200

This concludes the explanation of how to use Mekari Payroll Disbursement in the Payroll History menu. Next, you can learn how to use e-banking in the Payroll History menu.