Mekari Payroll Disbursement is an instant payroll payment with just one transfer to a virtual account provided by Mekari Talenta's auto-disbursement feature. You can use this auto-disbursement feature for salary or holiday bonuses through the Payroll processing submenu. Before you can use this feature, you must first activate it by contacting the support team via email at support-hr@mekari.com.First, learn about Mekari Payroll Disbursement here.

Important
Ensure you have run payroll before making a disbursement.

There is a Payroll Disbursement Processing Fee applied to this feature. This fee is applied per employee charged for processing payroll through the disbursement feature (currently connected to Permata Bank only).

Applicability conditions:

• Applies only to new companies using PaDi, but not using Flex’s EWA, starting November 11, 2024.

• Not applicable to existing companies.

• Fees will only be charged if the selected transfer date is today or tomorrow, and do not apply to transfer dates D+2 to D+8.

• The current fee is Rp1,000 per employee per disbursement transaction. (Ignore the UI display on the right as it is only a development example.)

• If this fee applies to a company, it will apply to all Virtual Accounts (VA) used by that company.

• Fees will be waived if the company uses EWA.

• The amount of funds transferred to the VA includes the total employee payroll plus a processing fee.

If a Processing Fee is applied to a company, each payroll disbursement created will have an expiry time determined by the selected transfer date (i.e., when the funds are disbursed to the employee). The use cases can be seen in the following table:

Here are the steps to use the payroll disbursement feature through Mekari Talenta.

A. Create a Virtual Account

1. Enter the “Payroll” menu, then select Payroll processing. 

2. Then, select the Payroll disbursement submenu. 
   

3. Click “My Virtual Account” to create a virtual account that will be used in the disbursement.
   

4. Click “Create virtual account” to create a new virtual account.
   

5. Then, a pop-up appears showing the following form. 
   

   No	Column	Explanation
   1	Branch name	Select the name of the company branch.
   2	Virtual account labels	Virtual account labels can be used to differentiate one VA from another.
   3	Description	Can be filled in with an explanation related to the VA in question, a maximum of five characters, and a maximum of fifty characters.
   4	Bank	Select the bank that will be used for the VA in question.

6. Next, you can optionally add VA criteria for certain employees only in the Criteria setup section. 
   
    

   No.	Column/Button Name	Description
   1	Select filters	Click to select filters based on certain categories, such as Branch, Job position, Organization, etc. You can click on one of the categories, and then check the specifications, as in the image below.    You can check more than one specification.
   2	Delete	Click to remove criteria.
   3	Add criteria	Click to add criteria, so you can add filter categories.

7. Click “Create” to create a virtual account number.

8. Then, the virtual account will be formed as shown below.
   

9. You can also change the VA label and Description by clicking "Edit".
   

B. Create Disbursement

1. Enter the “Payroll” menu, then select Payroll processing. 

2. Then, select the Payroll disbursement submenu. 
   

3. Click “Create Disbursement” to start processing employee payroll.
   

4. Then, you will be directed to the following page. 
   

   No.	Column/Button Name	Description
   1	Payroll type	You can choose the payroll type, the available options are Salary or THR.
   2	Payroll period	Fill in the information for the payroll payment period you want to make.    In the latest version of Talenta, you can choose more than 1 Payroll schedule, whereas in the old version, you could only choose 1.
   3	Payment schedule	Select the payment schedule you want to use in this field. The list displayed represents the payment schedules you've created.  Important With Mekari Talenta, you can set a flexible payment schedule for disbursement, from monthly, weekly, to daily.
   4	Transfer date	Determine the payroll transfer date.
   5	Payroll description	Add a description of this payroll disbursement.  - The description you enter will be visible on employee account statements. - Each bank has different character limits.
   6	Payroll disbursement for	Click “All employees” to send to all employees. Or, click "Select Employee" to select specific employees in the sidebar that appears, as follows.  If the employee's payroll has been disbursed in the same period, then a reminder icon will appear on the employee's name as shown in the image below.

5. Then, click “Next” to continue.

6. Wait until the bank account verification process is complete, and do not close this page. 
   

7. You will go to the validation page, where you can see the total number of employees along with the nominal disbursement. 
   

   - You will receive a yellow notification if there is employee data that is not accompanied by an account number. Click “See employee” to see the list of employees.
   - Ensure you have selected the correct payment schedule and amount. The example below shows an employee whose payroll disbursement will be processed using the daily payment schedule.
   

8. If an employee has more than one account (multiple disbursements) that has been regulated in the split payment settings policy, you can click the "down arrow" icon to see the account details and amount as follows. However, if you do not apply the split payment policy, then all payments will be disbursed to the primary account only.
   

   You can request to activate the split payment policy feature by contacting support-hr@mekari.com or live chat.

9. The following is an explanation of the features on this preview page. 
   

   No.	Column/Button Name	Description
   1	Filter	Filter the list by employee branch or division.
   2	Show employees whose payroll has been disbursed	Check to display employees whose payroll has been paid.
   3	Search bar	Type the employee's name to find the data.
   4	Check box	Click to take action to delete employees in the list in bulk.
   5	Delete	Click this icon if you want to delete employees from the disbursement process for that period individually.

10. If your payroll details are correct, click "Next". 

    You will receive the following pop-up if there are employees who have been on the disbursement list before. 
    

11. Then, you will enter a confirmation page. Double-check your Payroll data. Here, you can select the Virtual Bank Account that will be used according to the Virtual Account you created previously. 
    

    If you use: 
    - Bank Mandiri & BCA → Can only receive from the same bank. 
    - BNI & Bank Permata→ Can accept from all banks other than Bank Mandiri. 
    - Bank Sampoerna → Can only accept transfers from BSS (BI Fast) with a maximum of 250 million.

12. If the information that appears on the screen is correct, click "Proceed for Payment". 
    

    You can carry out the disbursement process more than once in one payroll period.

13. A confirmation pop-up will appear as follows. 
    
     

    Or as follows if there is a split payment. 
    

     

14. Then, click “Proceed” to continue.

15. Next, follow the payment instructions that appear on the screen. Click "Check Disbursement Status" to see the status of your Payroll payments. 
    

16. Hence, you will be directed to the following page, where you can monitor the ongoing disbursement status. 
    

    - Click "Transaction details" in the status section to view transaction details. 
    
    - Click "Download" to download disbursement data in XLS format. 
    

17. If payment has been made, the auto disbursement system will automatically transfer funds to all employee accounts.

18. When the process of sending funds to employees is complete, you will receive an email again containing information that all funds have been successfully sent. Apart from that, employees will also get notifications in their Inbox.

19. A list of payroll payments will appear on the Payroll Disbursement page. Click“See details” to see the disbursement details.
    

Five types of status will appear on this screen, namely: 
- Waiting for transfer : Payment has not been transferred 
- Success : Payment was successful 
- Canceled : Canceled 
- Scheduled : Payment has been scheduled.

Important 
If your payment uses an e-wallet transfer, there is an admin fee on the e-wallet, with the amount depending on the policy of each provider. For example, with Primary Rp 10.000.000, Secondary Rp 10.000.000 (Gopay), and Tertiary Rp 1.000.000 (Ovo).
Therefore, what the user receives is:
Primary: IDR 10,000,000
Secondary: IDR 9,999,000 (Gopay) due to Admin fees of 1,000
Tertiary IDR 998,800 (Ovo) due to Admin fees of 1,200

There is an explanation of how to use Mekari payroll disbursement on the Payroll History menu. Next, you can learn how to use e-banking on the Payroll History menu.