Run Payroll is a feature used to calculate employee salaries each month. In Run Payroll, you can determine the period for which the payroll will be processed, select the employees whose payroll you want to process/calculate, and make changes to monthly allowances and deductions while running payroll.
Before running payroll, make sure you have checked the employee attendance data and updated your employees' payroll data if there have been any changes.
Overall, the new view on the Run Payroll page retains the functionality available in the old view, but includes some improvements to make the Run Payroll process easier.
The steps are as follows.
Go to the Payroll menu, then select Payroll processing.
Select the Run Payroll tab.
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The new view includes a Payroll Checklist pop-up that can serve as a reminder to prepare the required data before running payroll.
If you do not need this pop-up, check the “Don’t show this again” option.
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Select the payroll period to be processed in the Payroll Period field. Next, select the payroll schedule in the Payment Schedule tab if there are several different payroll processing schedules.
Select Default Payment Schedule if there is only one payroll processing schedule.
Enable Custom Date for BPJS Kesehatan and select the custom date month if you want to use the BPJS rate for a specific month.
Click “Select Employees” if you only want to process payroll for certain employees.
In the sidebar that appears, enter the name of the employee you want to select, then click the employee's name or click the “+” symbol. Then click “Assign employee” to select the employee's name.
You can also check "Select all employee" to select all employees.
Click “Next” to continue the payroll process.
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The Review stage displays a summary of the data for each employee for you to review before the Run Payroll process begins. This new view also displays additional information, such as the selected Payment Schedule, the Payroll cut off period, and the number of employees processed in Run Payroll.
Important
- This payroll calculation feature uses the currency settings from the employee's overtime policy, whether the original currency is retained or converted to IDR according to the active exchange rate. Overtime in a foreign currency is excluded from the tax base for Article 21 Income Tax (PPh 21), while overtime converted to IDR is taxed as regular IDR income.
- To change the component value for an employee, please visit this guide. -
To view all components, you can click “Detail”. The following is the Detail view.
Please note that the Detail view is view-only. If you want to make changes, return to Overview mode and click “Edit”.
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Click "Run payroll" to complete the payroll process.
If you make changes to payroll components after running Payroll, you must run Payroll again. This ensures that the data in the employee payslip is updated according to the changes made.
In the pop-up, confirm your action by clicking “Run” to continue the run payroll process.
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While the run payroll process is in progress, you can choose to continue waiting on the run payroll process page or click “Minimize” if you want to perform other activities in Mekari Talenta.
You cannot perform Import Shift, Import Attendance, and Run Payroll at the same time as Import Fingerprint or other feature import/export processes. This system is designed to protect the accuracy of salary calculations and maintain system stability. By completely locking read and write access (block read & write) for the relevant data group, the system ensures that no attendance or compensation changes are introduced during the process that could cause miscalculations, while also dedicating the full server capacity to completing this critical process quickly and securely.
If you choose to wait and remain on the run payroll process page, you will see the following view once the payroll process is complete. To view a more detailed report, click one of the available reports under Here is your summary report.
You will also receive a notification in the Inbox. Select the inbox notification from Run Payroll.
Click "View report" to view the report.
Then select "Salary Detail".
The report will then appear as follows. To learn about payroll reports, click here.
That is how to calculate employee payroll using the new view of the Run Payroll page. If you want to lock access to Run Payroll (the payroll data for the relevant period can no longer be changed after it is locked) and allow employees to view their respective payslips, you can click "Publish payslip" on the Payroll History page.