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How to Create and Manage a Salary Structure

Article author
Learning Center Mekari
  • Updated

The Salary Structure feature in Mekari Talenta HRIS enables you to create a salary structure in accordance with the provisions of Minister of Manpower Regulation Number 10 of 2017. Through this feature, you can create reports based on the year and salary components. If the system has available salary history for certain components in the same year, the actual data can be directly pulled to create a salary structure.

However, you can still create a salary structure even if there's no salary history in the system. Currently, the primary purpose of this feature is to generate reports that can be used for audits and company financial planning.

The following are the steps for compiling and managing a salary structure.

A. Creating a Salary Structure

  1. Go to the Payroll menu, then select Salary structure.
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  2. Click “Create salary structure” to create a salary structure.
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  3. Then, you can fill in the first form page, namely, Structure information.
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No. Button/Column Name Description
1 Structure name Enter the name of the salary structure. For example, 'Salary structure for Customer Support and Marketing 2024'.
2 Payroll component

Select the salary component you want to structure, including Basic salary, All allowances, All benefits, or Custom component. In the example above, Basic salary is selected.
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The choice of components will affect which fields can be set on the third form page, namely Calculation method & structure.
3 Period Select the payroll year period. In the example above, 2024 is selected.
4 Description Fill in the explanation about this salary structure if needed (optional).

  1. If it has been filled in, you can continue filling in the next form by clicking "Continue".
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  2. On the second form page, you can fill in the Criteria & Salary Benchmark. Define the salary structure criteria based on Branch and Organization (required). You can add criteria other than Branch and Organization by clicking "Add criteria".
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  3. Next, you can optionally apply the Salary Benchmark feature to set a custom competitive salary scale into your salary structure by clicking"Insert salary benchmark". You can download the template by clicking "Download template", then fill in the benchmark or salary range and average according to your company policy, and save the file. Then, upload the completed file by clicking "Browse".
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  4. After completing the form and setting up the second page form, you can proceed to the third page form by clicking “Continue”.
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  5. In this third form, you can complete the Calculation method & structure, where the first part is the Calculation method.
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No. Button/Column Name Description
1 Configure salary range calculation Enable this button to determine the minimum and maximum range of actual and target salaries.
2 Spread percentage Select this method if you want to determine the salary range based on Ministerial Decree 49 of 2004. This method will affect the Review structure which will be explained in point 9a.
3 Actual salary target percentile

Select this method if you want to determine the salary range based on actual salaries obtained from Mekari Talenta data. This method will affect the Review structure, which will be explained in point 9b.
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Explanation:

  1. Check Apply target for all minimum salary range to determine the number (%) of the Minimum salary target column to be applied to all employees with the criteria you have previously determined en masse.

  2. Check Apply target for all mid-salary range to determine the number (%) of the Mid-salary target column to be applied to all employees with the criteria you have previously determined in bulk.

  3. Check Apply target for all maximum salary range to determine the number (%) of the Maximum salary target column to be applied to all employees with the criteria you have previously determined en masse.
4 Custom amount Select this method if you want to define a salary range based on a custom minimum, mid, or maximum salary. This method will affect the Review structure, which will be explained in point 9c.

  1. Then, you can complete the Review structure section.
    a. If you previously selected the Spread percentage method, you can specify the salary range based on Ministerial Decree 49 of 2004 in the Spread column, which the system will automatically calculate in the Actual min., mid., and max. salary columns.
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    Based on the example above, based on the organization criteria selected on the second form page, the following Organization is displayed. Then, the percentage is set at 15% for Sales & Marketing and 20% for Marketing.
     

    b. If you previously selected the Actual Salary Target Percentile method, you can create a salary structure based on the actual salaries obtained from Mekari Talenta data listed in each column, which cannot be modified. In the Min. Salary Target (%), Mid. Salary Target (%), and Max. Salary Target columns, you can create custom salary targets, or based on the mass implementation you performed in step 8 of Table 3.
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    Based on the example above, based on the organization criteria selected on the second form page, the following Organization is displayed. Then, set the minimum salary target (%) to 10%, the Mid salary target (%) to 10%, and the Maximum salary target to 10%.
     

    c. If you previously selected the Custom amount method, then you can specify a custom salary range in the Min., mid., max salary target (Rp) columns in Rupiah amounts directly as in the following example. 
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  2. If the target for all settings up to the salary structure is in accordance with the amount you want, click “Save”.
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B. Manage the Salary Structure that has been created

  1. After you save the salary structure, you will be directed to the Salary Structure page. Here, there is a list of all the salary structures you have created. Then, you can manage this data as explained below.
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No. Button/Column Name Description
1 Filter Click to apply filters by component or pay period.
2 Download Salary Structure index Click to download a list of Salary structures you have created based on the filters you have applied.
3 Search structure name Search for a specific Salary structure based on the keywords you enter in this column.
4 Actions

Click to perform certain actions onthe Salary structure, such as View details, Lock structure, Send report, Download report, Edit structure, and Delete Structure which will be explained in the following points.

Important
Edit and Delete structure actions cannot be performed ona Salary structurethat is locked.

  1. If you select Actions - View details, you will be directed to the Salary structured details page. On this page, you can click "Actions" to perform the actions Lock structure, Send report, Download report, Edit structure, and Delete Structure. Additionally, you can download these details by clicking “Download”.
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  2. If you select Actions - Lock structure to lock this salary structure arrangement, then you will not be able to Edit and Delete the structure. Click “Lock structure” on the pop-up that appears to apply.
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    By applying this setting, the status of the salary structure that you have locked will change to Locked.
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  3. If you select Actions - Send report to send a salary structure report, you can select which employees will receive this report in the Select employees field. Click "Send" to send the report to the selected employees.
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  4. If you select Actions - Download report, you will get a Salary structure report message on the Talenta Inbox menu.
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That concludes our guide on how to create and manage your salary structure. You can also learn how to view payroll reports, here.