Talenta LMS (Learning Management System) is software used to design, run, and evaluate a learning process. To create a course in Mekari Talenta LMS, the Super Admin needs to determine roles within the LMS.
Important
Before learning how to invite users and set roles in Talenta LMS, you need to understand the categories and types of roles available in Talenta and their access rights. Here is the explanation:
1. Default Roles (System Built-in Roles)
This category consists of standard roles provided directly by the system. The name, description, and access rights of each role below are fixed and cannot be changed or deleted. The types include:
- Super Admin: Has full access rights to all system administration. This role cannot be edited or deleted.
- Employee: A built-in role specifically for employees or learners. Users with this role can browse, enroll, and complete available courses.
- External Trainer: Intended for external instructors. This role can create drafts of courses/training/assessments and provide evaluations for the sessions they teach. However, they do not have the right to publish, assign, or delete materials. These steps must be approved by the staff reviewer team.
- Internal Trainer: Intended for instructors from the internal environment. This role has full authority to author, publish, assign, and evaluate courses or training. The limitation for this role is that they cannot manage material taxonomy or set other users' roles.
- Admin: Responsible for managing courses, training, assessments, content, and the system's taxonomy structure. The limitation is that admins do not have the authority to change the definitions or access rights of existing roles.
2. Custom Roles
This category contains new roles created flexibly by your team to suit organizational needs. In the Permissions settings, each active user is by default granted basic access rights (Employee baseline) to browse materials, download modules, and access their own certificates. However, for example, if you create a custom role such as the L&D Team, you need to check additional administrator-level access rights so they have full authority to author and publish courses, manage learner enrollment (assign learners), and more.
Important
To subscribe to this feature and integrate it with Mekari Talenta HRIS, you can contact our support team by sending an email to support-hr@mekari.com.
Below are the steps to invite users and set roles in Talenta LMS. To access Talenta LMS, you can log into your Mekari Talenta account. Then, click “HRIS” and select LMS.
After successfully logging into your account, go to the “Employees” menu.
Then, click the “Invite Employee” button.
Select the name of the employee you want to invite in the column on the left, as shown below. The selected names will move to the right column.
Then, choose one of the employee role options in the “Select role” column.
After that, click “Invite”.
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The names of the employees you have invited will appear in the list. You can change the employee's access rights by clicking the “Role” column or by clicking the “trash” icon to remove the employee’s access.
Important
After this step, employees can immediately use Talenta LMS without needing to accept an email invitation.
That concludes the guide on how to invite employees to use Mekari Talenta LMS. Next, you can learn how to create and publish courses here.