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How to Create and Publish a Course in Talenta LMS

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Learning Center Mekari
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Talenta LMS (Learning Management System) is a software application designed to plan, implement, and evaluate specific learning processes. Within a company scope, LMS can serve as a medium to assist HR in managing and delivering online or digital training for employees.

Important
- The Mekari Talenta HRIS Super Admin needs to assign employees as holders of the LMS Admin role to manage the LMS, such as employee access, learning content, their progress, and other related matters. Learn the guide here.
- To subscribe to this feature and integrate it with Mekari Talenta HRIS, you can contact our support team by sending an email to support-hr@mekari.com.

Before creating a training program, you need to organize and create several components of a Course in Talenta LMS, namely Course category, Subcategory, Level, Assessment, Learning materials, and Certificate template. Below are the sequential steps to manage a course in Talenta LMS, from creation to publication.

  1. First, you need to log in to your Talenta account.

  2. Then click “HRIS” and select LMS to enter the LMS management page.

A. Creating Course Category and Subcategory

To create a course, you need to have a Course Category and Subcategory. So, if categories and subcategories do not yet exist, you need to create them first.

You can use categories as an overall theme for the course, and subcategories can be used as a series of that course. Therefore, you can create more than one subcategory within one course.

Follow these steps to create categories and subcategories for the training you are developing.

  1. Go to the Courses menu, then select the “Course categories” submenu.

  2. Then, click “Create category”.

  3. Enter the category name in the “Name” field and its description (optional) in the “Description” field. Then, click “Create”.

  4. The category is successfully created. You can find the category names sorted alphabetically. Next, create subcategories by clicking on the Category name.

  5. The Sub-categories section will appear. You can type the subcategory name in the “add sub-category” field, then press the “Enter” key on your keyboard to create the subcategory.

  6. The subcategory is successfully created. You can delete a subcategory by clicking the “x” icon.

  7. To change the name or description of a category, click the “pencil” icon.

B. Creating Course Levels

Once the Course Category and Subcategory are created and prepared, you can create the difficulty levels of a course in the Course levels submenu. These difficulty levels can later be applied to any course you create. Follow these steps to create difficulty levels for the training program you will develop in Talenta LMS.

  1. In the Courses menu, click the Course levels submenu.

  2. Then, click “Create level” to create a new level.

  3. Enter the course difficulty level name in the “Name” field and its description (optional) in the “Description” field. Then, click “Create”.

  4. All created levels will appear on the Course level list page. You can change the name or description of a category by clicking the “pencil” icon.

C. Uploading and Managing Learning Material Content

Sometimes a course requires learning materials in the form of content. Through Talenta LMS, you can upload and manage content for learning materials in video formats such as MP4, MOV, MKV, AVI, and WebM. Additionally, content can be in PDF and image formats like JPG, JPEG, and PNG. For PPT/PPTX files, the system automatically converts them to PDF. All learning materials can be managed through the Learning materials menu. Here's an explanation.

  1. Go to the Courses menu, then select the Learning materials submenu.

  2. Then, click “Upload content” to add content. Or, drag and drop the file into the Drop files here or click to browse box.

  1. Next, wait until the content is successfully uploaded.

  2. Each content that is successfully created and uploaded will be saved in the list on the Learning materials page, complete with information such as Content name, Type (file type), Used in (the courses where this content is used), Size (content size), and Uploaded (upload date). Additionally, you can manage the material using the following features.

    No. Icon Name Function
    1. Pencil To change the content name.
    2. Download To download the content.
    3. Delete To delete the content.

D. Creating Assessments by Type

You can use the Assessment feature to create specific types of assessments, such as quizzes, pre-tests, post-tests, and more, to measure the effectiveness of employee training.

Important
- Quiz: A short assessment usually given in the middle of the material or after a sub-chapter is completed. Its purpose is to test the user's immediate understanding of the material just learned before moving on to the next topic.
- Pre-test: An initial exam that participants must take before the course material starts. This assessment is used to measure the user's baseline knowledge or initial understanding of the topic.
- Post-test: An exam conducted after the user completes the entire learning material. The goal is to measure the extent of knowledge improvement and material absorption by participants after taking the course.
- Training: An assessment in the form of practice, simulation, or special tasks focusing on skill application. Its purpose is to test the participant's real performance and ability to complete a work instruction.
- Final: The final exam or peak evaluation of the entire program. This assessment is comprehensive (covering all materials and practices) and usually serves as the main determinant for participant certification.

Generally, by comparing pre-test and post-test results, companies can assess how much knowledge or skills participants have gained and use this data for training evaluation reports, program improvements, or graduation requirements within the LMS (Learning Management System). To create and implement an assessment system, here is an example of steps to create a Pre-test.

  1. Go to the Courses menu, then select “Assessments”.

  2. Click “Create assessment” to add a new learning evaluation method.

  3. Fill in the Assessment name and Assessment type. For example, the name of this evaluation method is Pre-test Product Knowledge Refreshment - Talenta, and the type is Pre-test. Besides Pre-test, you can choose other options such as Quiz, Post-test, Training, and Final.

  4. Click “Additional settings” to customize the assessment. Here is the explanation.

  5. Then, you can create questions according to the following steps.

    No. Button/Field Name Explanation
    1. Question Number Indicator Displays the current question number you are creating or editing (the image shows question number 1). Use the six-dot icon on the left to manually drag and drop the question position.
    2. Move Select a position number from the dropdown menu to quickly move this question to a specific order you want.
    3. Type Choose the question format type (example in the image: Multiple choice) from the dropdown menu.
    4. Question text Write the question text or main statement of the question you want to ask in this required field.
    5. Add picture Click this button if you want to upload or attach a supporting image to complement your question text.
    6. Answer Choices Fill the answer option fields (A, B, C, D, etc.) with appropriate text as choices that participants can select.
    7. Delete Option Click the “x” icon next to an option if you want to remove that particular answer choice.
    8. Add option Click this button to add new answer choice options (e.g., adding option E, etc.).
    9. Correct answer Select the letter that represents the correct answer for the question from the available dropdown menu as the system's answer key.
    10. Explanation Write the discussion or reason why the answer is correct in this field. This section is optional to help participants' understanding after the test.
    11. Points / Weight Enter the value weight or points the participant will earn if they answer this question correctly.
    12. Remove question Click this trash icon if you want to delete this entire question draft from the assessment form list.

  6. To add more questions, click “Add question”.

  7. Once all questions are complete and correct, click “Create”.

  8. You will then be redirected back to the Assessments page, where the list of all assessments you have created is displayed. You can view and edit an assessment by clicking “Actions” and selecting View & edit. Or, delete an assessment by clicking “Actions” and selecting Delete.

E. Creating Certificate Templates

Mekari Talenta LMS provides certificates for each course or training completed. Besides helping HR create and send certificates to participants, this feature is customizable. Here's the explanation.

  1. In the Courses menu, click the Certificate templates submenu.

  2. Then, click “Create template” to create a new certificate template.

  3. You will be directed to the New certificate template page. Here, you can create a new custom certificate.

    No. Button/Field Name Explanation
    1. Live preview Monitor your certificate's visual appearance in real-time. Any text, font, or design changes you make on the left panel will automatically update in this preview panel.
    2. Template name Give a specific name to this certificate template in the field provided to facilitate grouping and searching templates later.
    3. Kind Select the certificate type from the dropdown menu (e.g., Completion). This feature categorizes the template when you assign it to a course.
    4. Design Choose the desired visual layout for the certificate. You can select system default options like Minimal academic and Modern blue, or choose Custom upload to upload an external design in JPG/PNG format sized A4 landscape.
    5. Sign certificates with Mekari Sign Activate this toggle if you want to integrate an official digital signature from Mekari Sign directly into every certificate issued to participants. If checked, you can specify the Signer label and Position for the signature.
    6. Font family Choose the basic font type to be used for general text on the certificate. You can leave it on Default for this design to maintain the original design authenticity.
    7. Title font (header + name) Set a special font type that applies only to the top header and recipient's name if you want to provide a different visual accent.
    8. Header text Enter the main certificate title text to be positioned at the top (e.g., Certificate of Completion).
    9. Body Compose the certificate completion statement text in this field. Use available automatic variables like {{employee_name}} and {{course_title}} so the system can dynamically and automatically fill in the employee's name and course title.
    10. Signature line Write the name of the authorized official, institution, or responsible team granting authorization for this certificate issuance (e.g., Authorized by Talenta Learning Team).
    11. Make this the default for completion Check this box if you want to make this entire template composition the default certificate automatically for every new course.

  4. Then, if the template is ready, click “Create template”.

  5. You will be redirected back to the Certificate templates page. Here, you can see the list of certificate templates you have created. You can customize an existing template by clicking “Edit”. Also, you can set a specific template as the default by clicking the “v” icon and selecting Set as default. You can also archive a template by clicking the “v” icon and selecting “Archive”.

    You can filter the template list to show only archived templates by clicking “Show archived”.

F. Creating a Course, Publishing It, and Assigning It to Employees

Once categories, subcategories, levels, materials, assessments, and certificate templates have been prepared, you can create the overall training on the Course All courses page.

  1. Go to the Courses menu, then select the All courses submenu.

  2. Then, click “Create course” to add a course.

  3. You will be directed to the Create course page. Fill in the required information fields as explained below.

    No. Button/Field Name Explanation
    1. Course title Enter the name or title of the course you want to create in this required field (example in the image: Talenta Refreshment).
    2. Description Enter a description, summary, or brief information about the course learning material for potential participants to read.
    3. Category Select the main course category you created earlier (example: Product Knowledge Refreshment).
    4. Subcategory Define the specific subcategory of the course you created earlier that belongs to the selected category.
    5. Level Set the course difficulty level for participants via the dropdown menu. The available options are the course levels you have created.
    6. Cover from URL Paste an image URL from the internet that you want to use as the course page cover in this field.
    7. Upload If you want to manually upload an image file from your computer as the cover photo, click this button.
    8. Remove Click this button if you want to delete the current cover image attached to the course draft.
    9. Enable certificate Activate this toggle if you want to automatically provide a completion or participation certificate to participants after they finish this course. If enabled, you can select the certificate validity under “Certificate validity” and choose a certificate template you previously created in “Certificate template”.
    10. Include a pre-test

    Activate this toggle if you require participants to take a pre-test before they can access the first course material.

    If you enable this toggle, then:
    - You can select one of the Pre-test assessments you previously created (example: Pre-Test Product Knowledge Refreshment - Talenta).
    - You can click “Open full preview” to review the questions you created.
    - You can also choose to hide answers from participants during the test, so they only see the score after completing and submitting by toggling “Hide answers”.
    11. Include a post-test

    Activate this toggle if you require participants to take a final exam as a main requirement to complete the course.

    If you enable this toggle, then:
    - You can select one of the Post-test assessments you previously created (example: Post-test).
    - You can click “Open full preview” to review the questions you created.
    - You can also choose to hide answers from participants during the test, so they only see the score after completing and submitting by toggling “Hide answers”.
    12. Audience access Set course visibility access rights. You can choose the following options:
    - Open: Visible to all employees.
    - Restricted: Restrict to certain participant criteria, such as branch, job position, and job level.
    - Invite-only: The course can only be accessed by manually invited participants.

  4. Click “Create” to save and create this Course.

  5. On the course lesson and sub-lesson creation page, click “Add lesson”.

  6. Then, complete your course flow and learning materials. In this case, the example is Talenta Refreshment. Here's the explanation.

    No. Button/Field Name Explanation
    1. Lesson title Enter the chapter or main material title you want to create in this required field (example in the image: Introduction and Home).
    2. Delete lesson Click this trash icon if you want to delete the entire lesson and its content.
    3. Description Lesson Enter a brief description or introductory note about this lesson in the provided field (maximum 155 characters).
    4. Drag & Drop Lesson Icon Use this six-dot icon on the outer side to drag and drop the overall lesson order up or down.
    5. Drag & Drop Content Icon Use this six-dot icon on the inner side to manually change the order of specific sub-lessons (content) within the lesson.
    6. Content title Enter the specific sub-lesson title participants will study in this required field (example in the image: Introduction).
    7. Content type Select the content type format to be uploaded via the dropdown menu, such as Video, PDF, Youtube video, Quiz, or Text.
    8. Delete content Click the small trash icon next to the content type if you want to delete only this specific sub-lesson.
    9. Select video / document Select a media file already available in the system library via the dropdown menu to embed in this sub-lesson.
    10. Upload new video Click this link if you want to upload a new video file directly from your computer storage to the system.
    11. Upload file Click this link to upload a new document (such as .pdf, .ppt, or .pptx formats). However, PowerPoint files (.ppt/.pptx) will be automatically converted by the system to PDF.
    12. Add content Click this button to add a new sub-lesson row below the same lesson.

  7. To add a new lesson, click “Add lesson”.

  8. You can review the course you have designed, its lessons, and sub-lessons by clicking “Preview”. Next, if the design is satisfactory, save it by clicking “Save changes”.

  9. Click the “x” icon when finished.

  10. You will be directed to the Details page. The Course you just created will have a Draft status and be saved in the All courses list page. On this page, you can perform several actions, explained below.

    No. Button/Field Name Explanation
    1. Publish Click this button to release and publish the course. After publishing, the course status changes from Draft to Active, allowing participants to access the material link.
    2. Assign learners

    Click this button to register, assign, or specify which employees are required and eligible to participate in this course program.

    - Assign mode: Here, you can select employees by name (By employee) or by Job position/level.
    - Completion due: This feature sets a completion deadline, where you can choose no due date (No due date), set a specific calendar date (Due on a specific date), or count days from assignment (Due in N days from assignment). For already registered participants, you can choose to only set a due date if they don't have one (Only set the due date), overwrite existing due dates (Replace any existing due date), or skip old participants entirely so the rule only applies to newly invited participants (Skip them entirely).
    - Assign: Click to assign the course to selected employees.

    A pop-up will appear. You can click “Continue” to confirm publishing and assigning this course.

    Important
    After the course is published, there is a “Copy link” button that helps you send the link to assigned employees.

     
    3. Edit course Click this button to return to the main settings page to modify course information comprehensively.
    4. Preview Click this button to view a visualization and simulate the course page from a participant's perspective before the material is officially published.
    5. Edit course Click this button as a quick alternative to update basic course information, such as title, description, category, cover image, settings, and participant access.
    6. Open editor Click this button to open the syllabus editing panel (Lesson outline). Use this feature if you want to add, delete, or rearrange lessons and sub-lessons within the course.

  11. Next, you can choose to publish the course immediately or save it as a draft first. If you want to save it as a draft first, you can return to the All courses page. On this page, you can perform certain actions by clicking “Actions”.

    - View details: Click to see the Details page of this course.
    - Open editor: Click to open the Lesson Editor page for managing lessons and sub-lessons.
    - Publish/Unpublish: This button may say Publish or Unpublish depending on the course's publication status. Click to publish a course with ‘Draft’ status or to draft a course with ‘Published’ status.
    - Archive: Click to archive the course.

  12. On the All courses page, you can sort the course list by creator by clicking “All creator”, by status by clicking “All status”, or search for a specific course by typing keywords in the “Search course name…” field.

That concludes the guide on how to create and publish a course in Talenta LMS. Next, you can learn how to complete a course from the Employee role perspective here.