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How to Set Up Timesheets

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Learning Center Mekari
  • Updated

Through Talenta, you can manage employee task flow with the Time tracker feature. That way, you can monitor the timeline of a project or task that your employees are working on according to the employee's work schedule, shift, and/or location.

Important
The owner of the Super Admin/Admin role can set the live attendance location before setting the shift & location timesheet if necessary.

You can organize this feature according to certain categories or groups according to your company's needs. For example, if you need a time tracker for the Sales team, then those of you with the Super Admin/Admin role can customize the Timesheet settings via the Time Management Settings menu.

Following are the steps.

  1. Go to the Company Settings on your Account profile.
  2. Click Time Management, then select Timesheet.
  3. Click “Create setting”.
  4. Then, you will be directed to the Create timesheet settings page. You can complete the required information in the empty columns. The following is the explanation.
No. Button/Column Name Description
1 Setting name Specify the name of this timesheet setting for easy search in the list of timesheet settings.
2 Set reminder time track Activate this toggle button to activate the feature of sending reminder notifications to start time tracker activities to employees.
3 Time Determine the time this notification will be sent.
4 Repeat every Determine what days this notification is sent.
5 Enable time tracker on live attendance Activate this toggle button to start/finish the time tracker for each employee clocking in/clocking out.
6 Enable shift selection Activate this toggle button to activate the feature where employees can select shifts to time track their activities.
7 Enable location selection Activate this toggle button to activate the feature where employees can choose a location to time track their activities.
Learn how to set up employees' work location assignments (work location) here.
  1. Click “Add employee”.
  2. Therefore, this sidebar appears. Select the names of the employees for whom you want to manage Timesheet settings. Use “Filter” to be able to see a list of employee names according to the filters Branch, Organization, Job level, Job position, or so on. If the name of the selected employee is correct, click “Save”.
  3. After that, the name of the selected employee appears on the list Add employees to this policy. If there is an employee name that does not match, You can delete it by clicking the icon “-” or click “Add employee” to go back and add missing employee names. If it is correct, click “Save” to save the settings.
  4. Next, the Timesheet settings that you made have been successfully saved. You will be directed to the page Timesheet list based on “Setting”. On this page, you can see a list based on the name of the Setting you have created, the number of employees, and perform certain actions.

    - Click on list of Total employees to see the details of the name of the employee appointed to obtain the arrangement. Here's an example of what it looks like.

    - Click “Actions” to do the “Edit” or “Delete” Timesheet settings you make.

  5. Apart from the page list by Settings, You can see the list by Employees. Here is an example of what it looks like.

    - You can make use of the “Filter” to filter the indicated list.
    - You can also make use of the “Search bar” to search for specific employees.

This is a guide on how to set up timesheets and also how to edit and delete timesheet settings. Next, after employees create tasks and timesheets according to your settings, you can monitor employee timesheet reports. Read the guidebook, here.