The Overtime Planning feature on the Talenta Time Management menu helps you with the Super Admin/admin role to plan overtime with an approval system. Apart from that, through this feature, you can also assign employees to Overtime well in advance. Employees can also make claims for Overtime assignments  if the assignment is true.

Important
- Learn the Overtime Planning Page Overview guide before studying this guide to gain an understanding of the features of the Overtime Planning page as a whole.
- Make sure you have Enable overtime planning enabled. Learn how here. 
- Also, make sure you have set approval in ESS Settings. Learn how here.

Follow these steps to create a new overtime plan.

1. On the Talenta main page, click on the “Time” menu, then Overtime.

2. Then, click the “Overtime planning” tab.
   

3. Click “Create overtime plan”.
   

4. You will then be directed to the following page, where you can fill in the required information in the remaining blank fields
   
   Information:

   No.	Column/Button Name	Description
   1	Guidebook	Click to open this guidebook.
   2	Overtime date	Enter the date of overtime that will be assigned to the employee.
   3	Overtime description	Fill in a description of overtime if necessary.
   4	Send overtime planning details to	If you need to send details of this overtime plan to a supervisor or other employee, you can add their name here.  Maximum 5 employee names.

5. Then, on this blank page, you can complete which employees are appointed to do overtime. 
   
   Information:

   No.	Column/Button Name	Description
   1	Select employees	Click to bring up the sidebar to determine the employees you appoint for overtime as follows. Click  on the employee names one by one , or  use the search bar to search for employee names directly . Then, click  "Submit".  To speed up searches based on certain categories, you can also utilize  “Filters” .
   2	Export	Click if you want to download the employee information you have selected in the spreadsheet.
   3	Import	Click if you want to upload the employee information for which you have modified the spreadsheet here.  Max. 500 employees.
   4	Search by name or ID	Enter keywords here if you want to search for the name or ID of a specific employee.

6. The names of the selected employees will appear on the previously empty list. 

   1. Overtime list display on shift
      
      Description:

      No.	Column/Button Name	Description
      1	View employee	View the list of selected employees and manage them again, such as deleting or adding them.
      2	Checkbox	Click to do a mass “Cancel overtime”.
      3	Default field	Before shift : Determine the duration of overtime before the shift, if any. Break before: Specify the duration of the break before the shift if any. After shift: Specify the duration of overtime after shift if any. Break After: Specify the duration of the break after the shift, if any. Shift: The shift that has been assigned to the employee on the selected day.
      4	Custom field	Custom fields designed by your company to be filled in when you create an Overtime plan.
      5	Delete icon	Delete employee names on the list one by one.

   2. Overtime list view on dayoff
      
      Description:

      No.	Column/Button Name	Description
      1	View employee	View the list of selected employees and manage them again, such as deleting or adding them.
      2	Checkbox	Click to do a mass “Cancel overtime”.
      3	Default field	Schedule in: Determine the time employees start overtime on dayoff. Schedule out: Determine the time employees complete overtime on day off. Break: Determine the break duration for overtime employees during dayoff. Overtime duration: The overtime duration that is automatically accumulated by the system when you have filled in Schedule in, Schedule out, and Break. Shift: The shift that has been assigned to the employee on the selected day.
      4	Custom field	Custom fields designed by your company to be filled in when you create an Overtime plan.
      5	Delete icon	Delete employee names from the list one by one.

7. If the information filled in on the Overtime plan form is correct, select  "Save". 
   

   - Select  "Save & create new" if you want to save this overtime plan and create a new overtime plan.
   - Select  "Cancel"  if you do not create a new Overtime plan.

This is a guide on how to create a new overtime plan. Next, you can learn how to accept or reject overtime plan approval on the Talenta web here, or on the Talenta mobile here.