Overtime is work time that exceeds a predetermined work schedule. In the system, overtime will be paid if there is check-in and/or check-out data as a form of data validation.
Here are the steps:
- Enter the Company Settings menu.
- In Time Management, click "Overtime".
- Click the "Overtime Company" tab.
- Fill in the required information such as Overtime Planning, Rounding Setting , Multiplier , Overtime Compensation , Overtime Payment Setting , Automatic Overtime Setting, and Overtime Payment Schedule . Here's how to fill it.
A. Overtime Planning
In the settings menu, you can activate the Overtime Planning option. This feature helps you with the Super Admin/admin role to plan overtime with the approval system. Apart from that, you can also assign employees overtime in advance through this feature. Employees can also make claims for Overtime assignments if the assignment is correct.
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Check "Enable overtime planning" to activate this feature.
- Therefore, the option “Allow overtime requests without planning” will appear below it. You can check this option if you allow employees to make overtime requests without any overtime planning from you.
B. Rounding Setting
Rounding off for calculating overtime minutes. The actual minute duration will be converted to the overtime compensation nominal calculation.
No | Display | Explanation |
1 |
Rounding Setting |
Check No Rounding if there is no rounding. Case in point: Rounding 0-14 = 0 15-29 = 15 30-44 = 30 45-59 = 45 If employees work overtime with a duration of 3 hours 35 minutes, it will be rounded up to 3 hours 30 minutes. If "No Rounding" , it will still be 35 minutes. |
C. Multiplier
Used as the basis for calculating the conversion coefficient of the duration of overtime hours to later be converted to nominal rupiah compensation for overtime.
No | Display | Explanation |
1 | Multiplier |
The overtime multiplier regulated by the government is differentiated for weekdays and days off/holidays. Then the multiplier for day off with a work schedule of 5 days or 6 days is also differentiated.
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D. Overtime Compensation
This is the calculation of hourly overtime wages that will be given to employees.
No | Display | Explanation |
1 | Overtime Compensation |
Default : Basic calculation based on the government referring to UU No. 13 Year 2003. One hour overtime wage default = (basic salary + fixed allowance) / 173 - The number 173 is obtained from calculating the number of hours worked in one month. Override IDR: If the company has a different way of calculating overtime pay for each hour, it can be inputted as a substitute for the “default hourly overtime pay” formula. |
E. Set Maximum Overtime
Settings to limit employee requests for maximum overtime hours.
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Click “Go to page” to go to the Set Maximum Overtime Settings page.
You can also access the Overtime settings page by clicking
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Click "Create maximum overtime rule" to create maximum employee time settings.
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On this page, you can set the maximum overtime time by completing the information in each section.
No. | Column/Button Name | Description |
1 | Rule name | You are required to fill in the name of this setting. |
2 | Daily overtime |
You can choose the maximum daily time, which includes working days and holidays and leave ( Day off & holiday ). For each scope, you can choose between the following two options:
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3 | Weekly overtime |
You can determine an employee's maximum overtime hours per week by choosing between the following two options:
Apart from that, you can also check "Include day off & holiday" to include holidays and leave in the weekly calculation. |
4 | Monthly overtime |
You can determine an employee's maximum overtime hours per month by choosing between the following two options:
Apart from that, you can also check "Include day off & holiday" to include holidays and leave in the monthly calculation. |
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In the next section, you can determine which employees get this maximum overtime hour setting.
No. | Column/Button Name | Description |
1 | Select employee |
Specify the names of employees by clicking this button. A sidebar appears. In the sidebar, all the names of employees in your company appear and you can click on the employee name to move it to the selected employees name column . Click "Submit" to submit the names. - Click “Filter” to make your search easier. Hence, you can choose employee names based on certain categories, such as Branch, Job level, Job position, etc. |
2 | Assign rule to new employee | Check to automatically apply this maximum overtime hour setting to new employees. |
3 | Criteria category | This option appears if you check Assign rule to new employee. You can apply these settings to new employees based on category criteria that you define yourself, such as Branch, Organization, Job Level, Job Position, and SBU. |
4 | Criteria subcategory | Next, you can determine by subcategory. For example, if you select Branch, then you can determine based on which branches new employees get this setting. |
5 | Add criteria | Click this button if you want to add additional criteria. You will be asked to fill in the category and subcategory criteria again. |
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Click "Save" to save, or Cancel to not fill out the form to make new settings.
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Therefore, the new settings are successfully saved and listed on the Overtime settings page.
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By clicking “Action” then “Edit”, you can edit the settings. You can also delete it by clicking “Action” then “Delete”.
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To delete settings in bulk, check Rule names, then click “Delete rule”. This action causes all employees who have this setting to move to the default setting.
Important
Consider the following scenario if you set an employee's maximum overtime hours with time like this:
- Working Day : 4 hours
- Day Off & Holiday : 8 hours
- Weekly maximum duration : 20 hours
F. Overtime Payment Setting
Setting the minimum duration of overtime that will be taken into account.
No | Display | Explanation |
1 | Overtime Payment Setting |
1) Minimum overtime payment before (minutes): Minimum duration before starting to calculate overtime before working hours. If it is filled with 60 minutes, then at the 61st minute the overtime calculation will start. However, the first 60 minutes will still be paid. |
G. Automatic Overtime Setting
Setting to automatically submit overtime.
No | Display | Explanation |
1 | Automatic Overtime Setting |
Example: If the minimum overtime payment before is inputted with 60 minutes, then overtime will be calculated if overtime has exceeded 60 minutes. If Employee A works overtime for 45 minutes, Employee B works overtime for 1 hour 30 minutes, then for Employee A there is no overtime calculation while Employee B gets overtime calculation for 1 hour 30 minutes.
Automatic overtime can only be used when using Import attendance. Learn the steps to import attendance first here. Then check "Allow automatic overtime requests". |
H. Overtime Payment Schedule
Determination of overtime pay period.
No | Display | Explanation |
1 | Overtime Payment Schedule | Payment Schedule can be made differently from the payroll period by creating a master payment schedule through the Payment Schedule settings tab on the payroll menu. |
This is an explanation of how to manage overtime. Furthermore, you can learn how to view an overtime report, here .