The Overtime page on Talenta Insights provides insight into the company's employee overtime trends. You with the role of Super Admin/Admin can view data and information regarding Overtime Cost, Overtime Duration, Employee Overtime Breakdown, and Employee Overtime List. All of these data are presented in graphic reports in the form of bar charts, line charts, and easy-to-understand lists.
1. How to Access Overtime Insight
Following are the steps to access information for Overtime Insight on Talenta.
- Click "Insights" in the Applications section of the Dashboard Menu.
You can also access it through the Employees menu, then click "Insights".
- On the Insights menu, click "Overtime".
- You can print Insights with print adjustment options (configuration) and preview previews. You can also download your PDF Overtime Insight by clicking the “Printer” icon in the upper right corner of the page.
- You can see the full-screen graphic display by clicking on an empty part of the graphic box, then clicking on the "Full Screen" icon that appears in the upper right corner of the box. - On Overtime Insight, you can filter by:
a. Branch
b. Organization
c. Position
- In each filter field, you can check Select all or check one by one on the filter you choose.
- The choice of category for each filter is in accordance with the employee data that you have entered in Talenta.
- You can click “Show selected values” to display selected values on the chart.
- In addition, to reset and refresh the filter, you can click the “Three Dots” icon.
2. How to Create Filters and Their Functions
The following is an explanation of the function of each field, button, and icon in each data presentation.
1. Functions of Icons on Each Chart at Overtime Cost
The following is a picture and explanation of the icons on the Overtime Cost chart.
Information:
| No. | Icon Name | Description |
| 1. | Collapse |
To show all the icons below. |
| 2. | Maximize | To zoom in on a graphic image. |
| 3. | Applied filters | To know the filter applied. |
| 4. | Drill up to top |
To drill data to the most at the largest time count. |
| 5. | Drill up from |
For drill data at a time one level above it from seconds to years (increases). |
| 6. | Drill down from |
For drill data at a time one level is below from years to seconds (smaller). |
| 7. | Options menu |
To export the CSV file on each chart. |
2. Field and Drill Button on Each Overtime Cost Graph
A. Overtime Cost
Overtime Cost in Insight is data on monthly employee overtime costs presented in the form of a bar graph. Here, you can compare the total cost of overtime employees from one month to another. This can make it easier for you to find out the pattern and effectiveness of the company's employee performance.
Important
Overtime Cost can only be seen if you have run Payroll. Overtime Cost is calculated based on a full month, not from cut-off attendance or cut-off payroll.
The following is an explanation of the fields on the Overtime Cost graph which shows data on employee overtime cost trends in your company.
Information:
| No. | Column name | Description |
| 1. | last term | Filter the last period in a full month (not by date) displayed on the chart. |
| 2. | Overview by year | You can change the year in this field to change data numbers 3 - 6. |
| 3. | total cost | Total costs for overtime employees. |
| 4. | Average cost per quarter | Average cost per quarter year. |
| 5. | Average cost per hour | Average cost per hour. |
| 6. | Total paid overtime | Total fees paid in the selected year. |
You can see the following details if you place the cursor on one of the bars on the chart.
- Paid overtime (employees): The number of employees who have been paid overtime.
- Paid overtime approved (request): The number of requests for overtime that have been approved.
- Total paid overtime (hours): Total number of overtime hours that have been paid.
- Total cost: The total cost for employees who do overtime.
2. Filter Drill button
You can set the chart to show data according to the time period drilled by clicking on one of the bars in the Overtime Cost chart. The following is a Drill Overtime Cost breakdown filter.
Information:
| No. | Drills | Description |
| 1. | Total Cost | Total fees for employees doing overtime. |
| 2. | Drill down | Click to drill data from Year (Year) to Second (Second). |
| 3. | Drill up | Click to drill data from Seconds to Years. |
B. Overtime Duration
Overtime Duration in Insight is data on the duration of employee overtime per month which is presented in the form of a line graph. Here, you can compare the amount of employee overtime duration from one month to another. This can make it easier for you to find out the pattern and effectiveness of the company's employee performance.
1. Field
The following is an image and an explanation of the Overtime Duration chart which shows data on the trend of employee overtime duration at your company.
Information:
| No. | Field name | Description |
| 1. | Last term | Filter the last period in a full month (not by date) displayed on the chart. |
| 2. | Overview by year | You can change the year in this field to change data numbers 3 - 6. |
| 3. | Overtime duration | The total duration of employee overtime. |
| 4. | Total requests approved | The number of requests that have been received. |
| 5. | Total requests rejected | The number of requests that have been rejected. |
You can see the following details if you place the cursor on a point on the line graph.
- Overtime (employees): Number of employees working overtime.
- Overtime duration (hours): Total duration of overtime in hours.
- Approved overtime (requests): Number of overtime requests that have been received.
- Rejected overtime (requests): Total number of rejected overtime requests.
C. Employee Overtime Breakdown
1. Fields
The following is a picture and explanation of the fields on the Employee Overtime Breakdown graph which shows trend data for details of overtime employees in your company.
Information:
| No. | Column name | Description |
| 1. | Categories | To filter by category Age, Branch, Employment status, Gender, Job level, Job position, and Organization. |
| 2. | By Hours/Request Approved | To filter based on hourly counts or per-requests that have been received. |
| 3. | Last term | Filter the last period in a full month (not by date) displayed on the chart. |
2. Filter Drill button
You can set the chart to show data over a period of time with a drill by clicking on one of the bars in the Employee Overtime Breakdown chart. The following is a drill detail filter for Employee Overtime Breakdown.
Information:
| No. | Drills | Description |
| 1. | Identifiers | Shows the chart name and the amount. |
| 2. | Drill down | Click to drill data from Year (Year) to Second (Second). |
| 3. | Drill up | Click to drill data from Seconds to Years. |
You can see the following details if you place the cursor on one of the bars on the chart.
- Date: The date of the bar chart.
- Total approved overtime (requests): Number of overtime requests that have been received.
- Total requested overtime (requests): The number of overtime requests submitted.
- Overtime duration (hours): Total duration of employee overtime in hours.
- Total employees: Number of employees working overtime.
D. Employee Overtime List
On this list, you can view and filter them based on the following filters.
Information:
| No. | Filter name | Description |
| 1. | Last term | Filter the last period in a full month (not by date) displayed on the chart. |
| 2. | Search name | Type to search for a name. |
This is an explanation about filters and graphs and how to read Overtime Insight on Mekari Talenta. Furthermore, you can learn about Employee at Risk here.