The Headcount Talenta Insights page provides insights into the workforce within the company. The data presented is related to employee trends, such as total employee, job level or organization, service length, employee turnover, and reprimand, based on a specific period.

The information is presented in graphical reports, such as bar and line charts, as well as statistical summary data, making it easy for you to understand and analyze the data. The following is an explanation of the data presented on the Headcount page:

• Headcount Trend (Line Chart): A monthly trend chart that compares changes in Total Active Employees, Current Employees, and New Hires (New Hires).

• Headcount Breakdown (Bar Chart): Distribution of the number of employees by Branch, Organization, Job Position, Job Level, Grade, Employment Status, Length of Service, and Demographics (Gender, Age, Education, Religion, Tax Status).

• Resign Reason (Bar Chart): Visualization of the number of employees who resigned, grouped by their reasons for resignation. 

• Reprimand Trend (Line Chart): A monthly trend chart of issued Warning Letters (SP), which can be filtered by category type.

• Turnover Breakdown (Bar Chart): Turnover analysis based on a selected dimension (such as Branch or Organization) for a single period or date range, complete with an option to compare it with the previous period.

• Employee Transfer (Stat Card - Clickable): The number of employee transfer, demotion, or promotion records for the selected month. It can be clicked to view the complete list. 

The following are the steps to access information for Headcount Insight

1. Go to insights.talenta.co.
2. Then, go to the Headcount page.
   

3. In this menu, you can view several Headcount Insight charts. Before viewing each available chart, you can first select which Branch, Organization, or Job Position data you want to display, then click “Apply Filter.”
   

4. The information displayed will then correspond to the filter you selected.

The following is an explanation of each piece of information presented on the Attendance Insight page. 

A. Headcount Trend

At the top of the page, there is a Headcount Trend chart containing a summary of employee insights, such as increases in the number of employees and declining proportions.

1. Filter the employee type and period in this section to display data according to your needs.
   

   Employee Type:
   - Total active employee: Displays the active employee trend
   - Resign and Join: Displays the trend of employees who have resigned or recently joined

2. Check this section to compare employee count patterns from last year with this year (the default chart displays only 2 years).
   

3. Click the “Export” button to download the data in CSV format.
   

4. If you select the Total Active Employee filter, your Headcount Trend will appear as follows.
   

5. When you hover over the chart, the number of employees for that period will appear.
   

6. If you select the Resign & join filter and then check Show Total Active, the pattern of increases and decreases in employees will be displayed as follows.
   

7. When you hover over the chart, details of the total active employees, total resigned employees, and employees who joined the company during a specific period will appear.
   

8. You can also disable the display of certain charts by clicking the legend icon.
   

9. Only the active data will then be displayed in the chart, as follows.
   

   This feature can be applied to all charts that have a legend.

10. On the right, you can view a summary of the number of employees, including the total number of employees, total new joiners, total employees who resigned, employee turnover, and the ratio of HR employees to non-HR employees. You can also select the period you want to display using the Overview by period filter.
    

11. You can click the new joiner (total new employees) and leaving (total resigned employees) sections to view their details.
    

    The HR to Employee Ratio is a comparison between HR and non-HR employees. Employees classified as HR are those whose job title contains HR, Human, or SDM.

12. Employee information will then appear as follows. You can click the "download" icon to download the data in CSV format.
    

B. Headcount Breakdown

In addition to viewing Headcount Insight, you can also view Headcount Breakdown, which contains a summary of the number of employees for each Job Level and Organization. The displayed data can be filtered by Employment Data (Organization, Job Level, Grade, and Employment Status) or Demographics (Gender, Age, Highest Education, Religion, and PTKP Status).

- When you hover over the chart, information about the number of employees during that period will appear, allowing you to compare employee count trends from last year with this year (the default chart displays only 2 years).
- You can also click the "Download" icon to download the data in CSV format.

C. Service Length

The Service Length section displays a summary of the number of employees grouped by their length of service.

- In the column at the top, you can filter the display by a specific period.
- When you hover over the chart, information about the number of employees during that period will appear, allowing you to compare employee count trends from last year with this year (the default chart displays only 2 years).
- You can also download the data in CSV format by clicking the "Download" icon.

D. Resign Reason

The Resign Reason section contains a summary chart showing employee resignation reasons and the number of employees for each reason.

In the column at the top, you can filter the display by a specific period. When you hover over the chart, information about the number of employees during that period will appear, allowing you to compare employee count trends from last year with this year (the default chart displays only 2 years).

E. Reprimand Trend

The Reprimand Trend section displays a summary of warning letters and the number issued.

In the column at the top, you can filter the types of warning letters that have been issued. Click the "Right Arrow" and "Left Arrow" icons to change the period range displayed.

F. Turnover Background

Lastly, there is Turnover Background. This chart displays a summary of employees who have resigned, with the information broken down into several categories. 

1. You can first filter the time comparison and the chart period range you want to display.
   

   You can filter the time comparison by month (View monthly) or by three months (View quarterly).

2. You can also click the "Download" icon to export the data in CSV format.
   

3. The following is the Turnover Background display. On the side, there is a breakdown by feature that displays data based on a specific category. If you select the Gender category, the chart will display a summary of resigned employees by male and female employees.
   

4. If you select the Education category, the chart will display a summary of resigned employees based on their education level.
   

   The education data displayed is the data stored in each employee's database. If an employee has more than one formal education recorded in Talenta, the system will use the employee's most recent education data.

5. If you select the Age category, the chart will display a summary of resigned employees based on their age.
   

6. If you select the Voluntary/Involuntary category, the chart will display a summary of resigned employees based on whether their reason for resignation was voluntary or involuntary.
   

   Reason voluntary (Voluntary):
   - Resigned without pressure
   - Employee requested termination due to an employer violation
   - Merger, consolidation, change in status, and the employee did not want to continue the employment relationship
   - Employee reached retirement age
   Reason Involuntary (Involuntary):
   - Other
   - Failed the probationary period
   - PKWT ended
   - Employee violated the employment agreement, collective employment agreement, or company regulations
   - Merger, consolidation, change in status, and the employer did not want to continue the employment relationship
   - Company declared bankrupt
   - Employee passed away
   - Employee was absent for 5 or more days and had been properly summoned twice
   - Employee had a prolonged illness or work-related accident (after 12 months)
   - Termination due to a company decision that did not involve a violation of the employment agreement, collective employment agreement, or company regulations
   - Company conducted efficiency measures or closed because it incurred losses
   - Company conducted efficiency measures to prevent losses
   - Company acquisition
   - Company acquisition and the employee/worker was unwilling to continue the employment relationship
   - Company closed for reasons other than losses
   - Termination due to force majeure and the company closed
   - Termination due to force majeure, but the company did not close
   - Company was under a debt payment suspension due to losses
   - Company was under a debt payment suspension for reasons other than losses
   - Employee was detained and unable to work (after 6 months), causing harm to the company
   - Employee was detained and unable to work (after 6 months), but did not cause harm to the company
   - Employee was detained and found guilty, causing harm to the company
   - Employee was detained and found guilty, but did not cause harm to the company
   - Employee/worker committed a serious violation as stipulated in the employment agreement, company regulations, or other agreements.

7. If you select the Working Period category, the chart will display a summary of employee length of service.
   

G. Employee Transfer

At the bottom, you can view details of employee transfers such as transfers, demotions, or promotions carried out by the Admin. 

The displayed data includes Employee Name, Employee ID, Effective Date, Request Date, Old Branch, New Branch, Old Employee Status, New Employee Status, Old End Effective Date, New End Effective Date, Old Job Position, New Job Position, Old Organization, New Organization, Old Job Level, New Job Level, Old Class, New Class, Old Grade, New Grade, Reject Reason, and Status. All of this data is displayed based on the effective date of the transfer.

 

1. Through the Search field, you can search for employees by name or employee ID.
   
    

2. You can also filter the data by the effective date month of the employee transfer.
   
    

3. Click the “Download” button to download the data in CSV format, allowing you to process the data again according to your needs.
   

That is an overview of Headcount Insight. Next, you can learn about Attendance Insight here.