Through Mekari Talenta, users with the Super Admin or Admin role, as well as employees who have been granted submission access, can submit headcount or replacement requests.
These requests are divided into two main categories:
Headcount request: Submitted when there is a need to increase the number of employees in a specific position.
Replacement request: Submitted when an existing position needs to be filled by a new candidate.
| No. | Column/Button Name | Description |
| 1 | All filters |
A button to open all options for specifically filtering employee request data. You can select a specific category filter by clicking “Add filter”, such as Job position, Request type, Employment period, Request status, Organization, Branch, Job level, Employment status, SBU, and Hiring Status.
In the following example, if you select Job position, you can select one or more positions to filter. Then, apply the filter by clicking “Apply filter”.
To filter by Request type, you can select one of the request types, such as New headcount or replacement. |
| 2 | Request status filter | A menu option for filtering the list by request status (Need approval, Approved, Rejected, or Canceled). |
| 3 | Request date filter | A date option for displaying requests submitted within a specific time range. |
| 4 | Adjust columns | An icon for adjusting, adding, or hiding the columns displayed in the table. |
| 5 | Download | A button for downloading the request data list in Excel format. |
| 6 | Help | A question mark icon for opening the feature usage guide or Help Center. |
| 7 | Search | A search field for quickly finding requests using keywords such as an ID or position name. |
The following are the procedures and steps for submitting a headcount or replacement request through the Manpower planning feature in Mekari Talenta.
A. Submitting a Headcount Request
Go to the “Employees” menu, then click Manpower planning.
Then, go to the Requisitions tab.
Click the “Request” button in the upper-right corner of the page, then select “New Headcount.”
-
Next, select the Employment period for which you want to add a headcount. You can also check Period with range to set a period range based on the selected months. If you do not check it, this headcount requirement will not have an end date.
Important
Each required field is marked with a “*”. The fields that must be completed may vary depending on the applicable settings. Select Job Position (required), Job level (optional), and Employment Status (optional).
Select Branch (optional), or the company branch that needs the headcount.
Next, select Employment Status (required) and SBU (optional). If the selected SBU is not appropriate, you can remove it by clicking the trash icon or add another SBU by clicking Add SBU.
Then, you can optionally select a Workplace type, such as On site, Hybrid, or Remote. Then, fill in Additional details with additional information about this headcount request, such as criteria, job requirements, and others.
Next, add supporting attachments for the headcount you are requesting by clicking "Upload file". Make sure the attachment meets the criteria listed below this field.
-
Next, enter the desired Requested headcount (the number of headcount you need). Please note that the Current Headcount will continue to change due to employee additions (add employee), resign employee, rehire employee, and employee transfer job position & employment status.
Make sure the requested headcount does not exceed the total planned headcount that has been set.
Optionally, you can enter a Note for approval line and Note for recruiter if needed.
Click “Submit” to save.
-
You can then monitor the headcount you submitted on the Requisitions page.
Your request must go through approval first, so its status becomes Need approval.
B. Submitting a Replacement Request
Go to the “Employees” menu, then click Manpower planning.
Then, go to the Requisitions tab.
Click the “Request” button in the upper-right corner of the page, then select “Replacement.”
-
You will then be directed to the Request replacement page. Complete the form as described below.
Important
Each required field is marked with a “*”. The fields that must be completed may vary depending on the applicable settings.
| No | Column | Description |
| 1 | Employment period | Select the Employment period for which you want to add a headcount. You can also check Period with range to set a period range based on the selected months. If you do not check it, this headcount requirement will not have an end date (required). |
| 2 | Employee replaced | Select the name of the employee to be replaced (required). |
| 3 | Job position | This section will be filled in automatically based on the employee's position (required). |
| 4 | Job level | The system fills in this section automatically based on the replaced employee's data, but you can still adjust the job level according to the future replacement (optional). |
| 5 | Organization | The system fills in this section automatically based on the replaced employee's data, but you can still adjust the position's organization according to the future replacement (optional). |
| 6 | Branch | This section will be filled in automatically based on the replaced employee's data, but you can still change the branch for the future replacement (optional). |
| 7 | Employment status | This section will be filled in automatically based on the replaced employee's data, but you can still change the employment status for the future replacement (required). |
| 8 | SBU | This section will be filled in automatically based on the replaced employee's data, but you can still change the SBU for the future replacement (optional). |
| 9 | Workplace type | You can optionally select a workplace type, such as On site, Hybrid, or Remote. |
| 10 | Additional details | Enter additional information about this headcount request, such as criteria, job requirements, and others. |
| 11 | Supporting documents | You can add supporting attachments for the replacement you are requesting by clicking "Upload file". Make sure the attachment meets the listed criteria. |
Optionally, you can enter a Note for approval line and Note for recruiter if needed.
Click “Submit” to save.
-
You can then monitor the replacement you submitted on the Requisitions page.
Your request must go through approval first, so its status becomes Need approval.
This concludes the guide to managing the requisitions page for the Manpower planning feature in Mekari Talenta. Next, you can learn how to manage the requisition details page (view detail) here.