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How to Lock Attendance Data

Article author
Zendesk Admin
  • Updated

Through the Attendance menu in Talenta, you can perform attendance data locking. This feature helps users to lock employee attendance data for payroll purposes, therefore the data cannot be changed. This feature can help you avoid errors when calculating salaries every month.

Here are the steps to set up Attendance Data Locking.

  1. You with Super Admin user can enter the Time management menu, then click Attendance.
  2. Click Attendance data.
  3. You can perform mass Attendance data locking by clicking “More” then selecting Attendance data locking.

    You can also lock attendance one by one by clicking "Action" then selecting Lock attendance on the employee name list.

  4. On the sidebar that appears, select the action type Lock attendance when you want to lock employee attendance data or Unlock attendance when you want to unlock employee attendance data.
  5. Select the period you want to lock or unlock.
  6. Check the checkbox to lock or unlock the attendance data of all employees in the company. Or, select “Add employee”, if you want to set only certain employees to get lock/unlock attendance.
  7. If you choose to set only certain employees, then you can select those employees in the Assign employee sidebar by clicking one by one. After the names of the selected employees move to the right, you can click “Assign employee”.

    You can use the Search bar or Filter to make it easier for you to search for a particular employee's name.

  8. Then, the selected names are listed on the following page. If it is correct, click “Save”.

    You can remove employee names by clicking the “-” icon. To remove all click “Remove all”.

  9. Then, the following pop-up appears. You can click “View inbox” to make sure whether the action has been successfully processed. Then, you will be redirected to the inbox page.
  10. You can return to the Attendance page by filtering the data according to the previous lock/unlock period to ensure whether the employee's attendance data has been successfully locked. If there is a lock icon, the employee's attendance data status is locked.
  11. Click "Action" then Unlock attendance when you want to unlock the employee's attendance data.

That's how to do attendance data locking on the Talenta web version application. Next, you can learn about the smart attendance notification feature, here.