How to Use Mekari Payroll Disbursement on the Payroll History Menu

Article author
Learning Center Mekari
  • Updated

Mekari Payroll Disbursement is an instant payroll payment with just one transfer to the virtual account provided by Talenta's auto-disbursement feature. You can use this auto disbursement feature for salary or THR via the Payroll History menu. Before you can use this feature, you need to activate it first by contacting the support team at email support-hr@mekari.com. Previously, you could learn what is Mekari Payroll Disbursement, here.

Important
- You can activate and deactivate old views through Talenta Labs.
- You can also learn how to manage disbursements with the old UI, here.

Before doing a disbursement, you need to do a run payroll first.

Here are the steps.

A. Create Virtual Account

  1. Enter the Payroll menu.
  2. Select Payroll History.
    pasted_image_0_-_2023-04-13T165942.694.png
  3. Click “Disbursement”.
    mceclip0.png
  4. Click “My Virtual Account” to create a virtual account that will be used in the disbursement.
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  5. Click “Create virtual account” to create a new virtual account.
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  6. Then the pop-up will appear.
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    No Column Explanation
    1 Branch name Select the name of the company branch.
    2 Virtual account label Virtual account labels can be used to differentiate one VA from another.
    3 Description Can be filled with an explanation related to the VA concerned, a maximum of five characters and a maximum of fifty characters.
    4 Bank Select the bank that will be used for the VA in question.
  7. Click “Create” to create a virtual account number. 
  8. Then the virtual account will be formed as shown below .
    pasted image 0 (13).png
  9. You can also change the VA label and Description by clicking "Edit".
    pasted image 0 (14).png

B. Create Disbursement

  1. Enter the Payroll menu.
  2. Select Payroll History.
    pasted_image_0_-_2023-04-13T165942.694.png
  3. Click “Disbursement”.
    mceclip0.png
  4. Click “Create Disbursement” to start processing employee payroll.
    pasted image 0 (15).png
  5. You can choose the payroll type, the options available are Salary or THR.pasted image 0 (16).png
  6. Next, fill in the Payroll Payment Period information that you want to do.pasted image 0 (17).png
  7. Enter the payroll schedule used in the Payroll schedule column.pasted image 0 (18).png

    In New UI, you can choose more than 1 Payroll schedule, while in Old UI, you can only choose 1.

  8. Enter the transfer date in the Transfer date column.pasted image 0 (19).png
  9. Next, you can fill in a description in the Payroll description column.pasted image 0 (20).png

    - The description you enter will appear in the employee's account mutation.
    - Each bank has a different character limit.17504379474329.png

  10. Then click "Select Employee" to select a specific employee.pasted image 0 (21).png
  11. Then select which employees will be included in the disbursement and click “Submit”.
    pasted image 0 (22).png

    If the employee's payroll has been dismissed in the same period, then the employee's name will appear a reminder icon as shown below.

  12. You can also select all employees by ticking “All employees”.
    pasted image 0 (24).png
  13. Then click “Next”.
  14. You will enter the validation page, here you can see the total number of employees along with the amount of disbursement.pasted image 0 (25).png

    You will receive the following notification if there is employee data that has not been completed with an account number.
    pasted image 0 (27).png

  15. If an employee has more than one account (multiple disbursements) which has been regulated in the split payment settings policy, then you can click the "down arrow" icon to see the account details and amount as follows. However, if you do not apply the split payment policy, then all payments will be disbursed to the primary account only.

    You can request to activate the split payment policy feature by contacting  support-hr@mekari.com or live chat.

  16. You can also check Show employees whose payroll has been paid, to display employees whose payroll has been paid. pasted image 0 (28).png
  17. Click the  "strip"  icon if you want to delete the employee from the disbursement process for that period.
    pasted image 0 (26).png
  18. You can also filter employees by specific branches and organizations.
    pasted image 0 (29).png
  19. If your payroll details are correct, click  "Next".

    You will receive the following  pop-up  if there are employees who have been on the disbursement list before.
    pasted image 0 (30).png

  20. Then, you will enter a confirmation page. Double-check your  Payroll data. Here, you can select the Virtual Bank Account that will be used according to the Virtual Account you created previously.
    pasted image 0 (31).png

    If you use:
    - Bank Mandiri & BCA → Can only receive from the same bank.
    - BNI & Bank Permata→ Can accept from all banks other than Bank Mandiri.
    - Bank Sampoerna → Can only accept transfers from BSS (BI Fast) with a maximum of 250 million.

  21. If the information that appears on the screen is correct, click  "Proceed for Payment".
    pasted image 0 (32).png

    You can carry out the disbursement process more than once in one payroll period.

  22. A confirmation pop up  will appear  as follows.

    Or as follows if there is a split payment.
  23. Then, click  “Proceed”  to continue.
  24. Next, follow the payment instructions that appear on the screen. Click  "Check Disbursement Status"  to see the status of your Payroll payments.
  25. Hence, you will be directed to the following page where you can monitor the ongoing disbursement status.
    MULTIPLEDISBURSEMENT12.jpg

    - Click  "Transaction details"  in the status section to view transaction details.

    - Click  "Download"  to download disbursement data in XLS format.

  26. If payment has been made, the auto disbursement system will automatically transfer funds to all employee accounts. 
  27. When the process of sending funds to employees is complete, you will receive an email again containing information that all funds have been successfully sent. Apart from that, employees will also get notifications in  their Inbox.
  28. A list of payroll payments will appear on the Payroll Disbursement page. Click “See details” to see disbursement details.
    pasted image 0 (33).png

There are five types of status will appear on this screen, namely:
Waiting for transfer : Payment has not been transferred
Success : Payment was successful
Canceled:  Canceled
Scheduled:  Payment has been scheduled.

Important
If your payment uses an ewallet transfer, there is an admin fee on the ewallet with the amount depending on the policy of each provider. For example, with Primary 10 million rupiah, Secondary 10 million rupiah (Gopay), and Tertiary 1 million rupiah (Ovo). 
Therefore, what the user receives is:
Primary: IDR 10,000,000
Secondary: IDR 9,999,000 (Gopay) due to Admin fees 1,000
Tertiary IDR 998,800 (Ovo) due to Admin fees 1,200

There is an explanation of how to use Mekari payroll disbursement on the Payroll History menu. Next, you can learn how to use e-banking on the Payroll History menu.