Through Mekari Talenta, you can create reprimand letters that allow you to set how long the reprimand is valid and the type of reprimand given to the employee. Here are the steps:

A. How to Create a Reprimand Type

1. Go to the “Employees” menu, then select Reprimand.
   

2. Click “Create” and choose Create Type.
   

3. Fill out the form to create a Reprimand type according to the following explanations.
   

   No.	Button/Field Name	Description
   1.	Type name	Enter the name of the reprimand letter type.
   2.	Description	Enter a description regarding this reprimand letter.
   3.	Default duration	Enter a number (in months) representing the duration of this reprimand letter.
   4.	Add custom field	Click to select custom fields that you have previously added in the settings. To learn how, click here. After you select, the following options will appear. - If the custom field you select is a Dropdown list option, you can check which options will appear when creating a reprimand. - If the custom field you select is a Text input, Text area, Date, or Number (days) type, you do not need to check any options. - You can remove a selected Custom field by clicking the “-” icon.

4. If all the data you entered in the Reprimand type creation form is complete, click “Save.”
   
5. Then you can see the type you created in the Type settings tab.
   
6. You can also click “Action” then choose Edit to modify the reprimand type you created. Additionally, you can delete it by clicking Deactivate first, then click Delete.
   

B. How to Create a Reprimand

1. Go to the “Employees” menu, then select Reprimand.
   

2. Click “Create” and choose Create reprimand.
   

3. Enter the employee's name in the Assign To field.
   

   If the employee already has a reprimand, you will see a banner like the example below.
   

4. Select the reprimand type you want to use in the Reprimand type field.
   

5. Fill in the effective date of the reprimand in Effective Date and the end date in End Date.
   

6. Add notes regarding the reprimand in the Notes field.
   

7. You can add the manager or approver line of the employee to receive email updates about the reprimand given.
   

   You can add the manager or approver line of the respective employee.

8. Click "Choose file” to attach a document.
   

9. Click the “Create” button to save.
   

10. The reprimand you created will look like this.
    

    The "Actions" button is only available for Active Reprimand status. For Expired and Cancelled statuses, only the See details button is available.

11. To view reprimand details, click “Action” and select See details.
    

12. A pop-up like the following will appear. Besides viewing the reprimand in more detail, you can also provide feedback in the field provided.
    

13. To edit reprimand information, click “Action,” then select Edit. You can also click Cancel reprimand to cancel the reprimand.
    

    You can only perform Edit and Cancel actions for Reprimands with Active status.

14. You can also import reprimands by clicking the “Import” icon.
    

15. Then, click “Template_Reprimand.xlsx” to download the template provided by Talenta.
    

16. Fill in the provided columns.
    

    Columns from G onward are for filling in Custom fields (if any).

17. Click “Choose file” to upload the completed template.
    

18. Click “Save” to save.
    

19. The imported data will appear like this.
    

That is how to manage the Reprimand Letter feature in Talenta. Learn more about the Company Menu here.