Each company has a policy regarding time limits for attendance and payroll in each period. Therefore, before doing payroll you need to make arrangements for employee payroll. Previously, you could first import Employee Attendance, here.
Ikuti langkah-langkah berikut untuk masuk ke menu pengaturan cut off dan tax:
- On the Dashboard menu, select the Profile menu at the top right. Then, click "Company Settings".
- Choose the Payroll menu.
- Click the "Cut Off" tab.
- Then, you can decide to set the cut-off according to the default rules or a special cut-off (custom).
- Perform a default cut-off to calculate payroll based on the normal cut-off (the cut-off period date does not move forward/backward).
- Perform a custom cut-off to calculate payroll with the cut-off period date moved forward and the need to adjust the period date in the following month.
A. Default Cut Off & Tax Settings
- If you check "Default", then the attendance cut-off and payroll cut-off will be locked (grey).
- Enter the absence date limit in the "Attendance" section as a daily component calculation. For example: overtime, late deductions, lunch allowance.
- Enter the payroll date limit in the "Payroll" section as a prorate calculation of salary and monthly components. For example: Basic salary.
- If you check "Attendance Pay Last Month" then the daily component calculation will refer to the previous month's attendance data.
Case Example: Attendance Pay Last Month
PT Digital Talenta sets an attendance cut-off period of 21-20 per month and a payroll cut off 1-31 per month. Employee A receives the following payroll components:
Basic salary of IDR 5,000,000
Overtime in July of IDR 100,000
Overtime in August of IDR 120,000
If "Attendance Pay Last Month" is activated then the employee's income in August is IDR 5,100,000 obtained from The basic salary of 5,000,000 plus overtime calculation for July of IDR 100,000.
The "Attendance Pay Last Month" feature is activated because there is a possibility that payroll will be transferred on the 28th, therefore if it is not activated then the daily allowance for August 29-31 will not be paid on the 28th. This is because daily allowances will only be paid if the employee's attendance code “H” (there is check-in data and/or check-out data). - If you import employees using Excel, you are asked to fill in the Default Employee Tax Settings section. There are 3 options: Default, Gross, Gross Up, Net.
If you choose Default, the tax setting will automatically follow the settings in the cut-off menu.
- When importing employees using Excel, you cannot determine the taxation settings for employee salaries such as taxable or non-taxable therefore it will automatically follow the settings in this menu.
- Select the JHT settings that will affect employee JHT provisions (2%) when input, either from Excel import or manual input. If the JHT configuration field (by company, by employee, not paid, default) is selected as default, the settings in this menu will follow.
- Select the BPJS Health settings that will affect the employee Health BPJS provisions (1%) when input, either using Excel import or manual input. If the BPJS configuration field (by company, by employee, default) is selected as default, it will follow the provisions of this menu.
- Select the Pension Guarantee settings that will affect the employee Pension Guarantee provisions (1%) when input, either from Excel import or one by one. When the JHT configuration field (by company, by employee, not paid, default) is selected as default, the settings from this menu will follow.
The upper limit of effective pension guarantees as of March 2020 is IDR 8,939,700
- Select Tax Employee Transfer Setting, which functions so that users can differentiate tax treatment between branches (branch transfers) and subsidiaries (company transfers) via Cut Off & Tax Settings in Talenta.
- Based on NPWP category (branch/company): Select this, if an employee transfer occurs, PPh 21 will be calculated based on the NPWP number between branches/subsidiaries.
- All inter-branch transfers: Select this, if there are employee transfers, so that PPh 21 will be calculated as a branch transfer without paying attention to the NPWP number between branches/subsidiaries (default setting in Talenta).
- All-inter company transfer: Select this, if there is an employee transfer, PPh 21 will be calculated as a company transfer without taking into account the NPWP number between branches/subsidiaries (it will not be annualized in the last working month of the old branch). - Click "Save" to save the setup.
B. Custom Cut Off Attendance & Payroll
You can use this feature to make custom payroll arrangements based on deductions for certain payroll periods based on employee absences and attendance. For example, if the cut-off period date is moved forward it is necessary to adjust the period date to the following month. Therefore, the system will not read the default cut-off period, but rather the start and end of the cut-off period according to the custom settings you have set.
Sample case:
Payroll limit > 21-20
Period > Mei
There are certain cases such as holidays. Hence, the final cut-off date was changed to 21-15. Therefore, the next month is calculated as 16-20 from last month plus 21-20 for the current month.
Here's how to create custom Attendance and Payroll cut-off settings.
- Check to Enable custom cut-off date, then click "Add".
- Therefore, the following pop-up appears. Here, you can fill in and set custom attendance & payroll cut-off rules.
| No. | Column/Button Name | Description |
| 1 | Month | Fill in the month for which the payroll settings are custom (special). |
| 2 | Year | Fill in the year for the month where the payroll settings are custom (special). |
| 3 | Payroll will be scheduled on this date | Fill in the date this payroll is scheduled. |
| 4 | Tax Calculate with Salary | Check if the tax calculation is included with the salary. |
| 5 | Attendance Start Date | Fill in the date, month, and year the employee's absence begins. |
| 6 | Attendance End Date | Fill in the date, month, and year the employee's absence ends. |
| 7 | Payroll Start Date | Fill in the date, month, and year the employee's absence begins. |
| 8 | Payroll End Date | Fill in the date, month, and year the employee's absence ends. |
| 9 | Payroll Payment Schedule | Select the payroll payment schedule that you have saved in the system when setting the payment schedule. |
The duration between the Attendance Start Date to the Attendance End Date and between the Payroll Start Date and the Payroll End Date can only accommodate a time span of 62 days. If you input a time range that when calculated is more than 62 days, the system will calculate only a time span of 62 days.
- Save the settings by clicking “Submit”.
- In the pop-up that appears, click “Save”.
Make sure that the selected start and end dates for attendance and payroll do not overlap or lag.
- Then, your settings will be saved in the following table. You can click the “pencil” to edit the settings. Additionally, you can also click “cross” to delete the settings.
Important
- Custom cut-offs that have been run by payroll cannot be deleted.
- If you have made custom cut-off settings with a particular Payroll Payment Schedule, then in the Payment Schedule settings, the Payment Schedule that has been assigned cannot also be deleted.
This is an explanation of how to manage cut-off settings and tax settings. Furthermore, you can set a payroll schedule, here.