If you are the approval line for Overtime submissions and Overtime planning, you can view the list of Overtime submissions on Talenta Mobile. In addition, you can also take actions directly on those submissions.
Here are the steps:
Select the Inbox Menu.
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On the Needs My Approval tab, select Overtime.
Important
The meaning of leave submission statuses:
- Awaiting approval: The request has not been approved.
- Approved: The request has been fully approved.
- Rejected: The request has been rejected.
I. Overtime Request
You will be directed to the Overtime request page. There are several features or filters you can use as follows.
| No. | Button/Column Name | Function |
| 1 | Select request |
Click to check multiple requests with the status “Awaiting approval” so you can take mass actions approve/reject. Then, click “Approve” to accept and “Reject” to decline the request. Click “Select all” if you want to check the entire list to approve or reject requests in bulk. Important
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| 2 | Filter | Click to filter requests. You can use this feature when you want to perform approval in bulk by filtering the status “Awaiting approval” requests. |
| 3 | Search bar | Enter specific keywords to search for the request. |
On the Overtime request tab, click on an employee's name.
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Then, you will see the details of the Overtime submission, such as the employee’s name and other important information about the Overtime request. Example information displayed in the Overtime request details is shown in the image below.
- The date and duration of overtime requested by the employee can be seen in the Requested Overtime column
- The reason for the overtime request can be seen in the Reason column
- The type of overtime compensation requested can be seen in the Compensation column
- Employee attendance data (check-in and check-out) can be seen in the Attendance Data column
- The type of shift and working hours can be seen in the Shift column
- Supporting documents uploaded by the employee (if any) can be seen in the Attachment column -
In the Overtime Request, you can change the overtime duration Before schedule in, After schedule out, and each break duration you want to approve in the Needs approval section as shown below.
Additionally, if the employee submits overtime on a Day off, you can still change the overtime duration you want to approve in this section.
Enter your comments in the Note field if necessary, and click “Approve” to approve the submission or click “Reject” to decline the submission.
II. Overtime Planning
There are several features or filters you can use as follows.
| No. | Button/Column Name | Function |
| 1 | Select request | Click to check multiple requests so you can take mass approve/reject actions. |
| 2 | Filter | Click to filter requests. |
| 3 | Search bar | Enter specific keywords to search for the request. |
On the Overtime Plan tab, click on an employee's name.
-
Then, you will see the details of the Overtime submission, such as the employee’s name and other important information about the Overtime plan. Example information displayed in the Overtime plan details is shown in the image below.
- The date and planned overtime duration can be seen in the Planned Overtime column
- The assigned employee can be seen in the Assigned Employee column
- The submission transaction ID can be seen in the Overtime ID column
- The type of shift and working hours can be seen in the Shift column
- The reason for the overtime request can be seen in the Reason column In the Overtime Plan, you can change the overtime duration Before schedule in and After schedule out that you want to approve in the Needs approval section as follows.
Enter your comments in the Note field if necessary, and click “Approve” to approve or click “Reject” to decline the submission.
This is the guide on how to manage overtime in Needs My Approval. Next, to learn how to change shifts in Needs My Approval, you can click here.