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How to Request Overtime by Superadmin/Admin

Article author
Learning Center Mekari
  • Updated

For those of you who have access as Superadmin or Admin on Talenta, you can help other employees apply for Overtime. This submission will have an Approved status.

Important
If your company implements settings that require approval for overtime requests and overtime request submissions in Overtime settings, you can only submit one request at a time until the request is approved.

Here are the steps:

  1. Enter the Time menu, then click the Overtime menu tab.

  2. On the overtime page, click “Request Overtime” then select Request Overtime.

  3. Select the name of the employee who is doing overtime.

A. Overtime on Working Days

  1. For employees who work overtime on a scheduled basis, enter the employee's overtime date in the Overtime date column.  The Mekari Talenta system will automatically calculate the shift based on the settings you've set in the Schedule. For example, if the selected employee has a shift of 'hik-B3 (21:00 - 05:00)', the compensation will automatically be 'Overtime leave'. Next, you must also enter the employee's reason for overtime in the Reason column.

    Important
    In certain cases, the Compensation column may appear automatically and cannot be changed, as shown in the image above, because there is only one compensation option for that shift. However, if there are two compensation options for the selected shift, you can choose from two compensation options.

  2. Then, you can complete the employee's overtime duration.

    No. Column Name Description
    1. Overtime before the shift starts

    Fill in to determine the employee's overtime before the shift starts.

    • Overtime duration:Specify the overtime duration before the shift starts in hours and minutes.
    • Break duration during overtime:Determine the duration of the employee's break during overtime before the shift starts.
    2. Overtime after the shift ends

    Fill in to determine the employee's overtime after the shift ends.

    • Overtime duration:Specify the duration of overtime after the shift ends in hours and minutes.
    • Break duration during overtime:Determine the duration of the employee's break during overtime after the shift ends.
    3. Overtime on break hours Fill in the employee's overtime during break time.
    4. Attachment Click"Browse file"to locate a specific file as an attachment for proof of overtime work. Uploaded files must be in JPG, JPEG, PNG, PDF, CSV, or XLSX format, with a maximum size of 10 MB per file. Users are allowed to upload up to five files.

  3. There is a Custom fields section if the Super Admin/Admin activates this feature.

  4. Click “Save” to save the overtime request.

B. Overtime on Holidays

  1. For employees who work overtime on holidays, enter the employee's overtime date in the Overtime date column. Then, the Mekari Talenta system will automatically read the Shift from the settings you have set in the Schedule. For example, in this case, the selected employee has a holiday on November 16, 2025, named 'HIK-day-off (00:00 - 00:00)', where the selected compensation is 'Paid leave'. Next, you must also fill in the employee's reason for overtime in the Reason column.

  2. Then, you can complete the overtime duration.

    No. Column Name Description
    1. Overtime schedule in Determine the time or hour employees start overtime.
    2. Overtime schedule out Determine the time or hour employees end overtime.
    3. Break duration during overtime Fill in the duration of the employee's break in hours.
    4. Attachment Click "Browse file" to locate a specific file as an attachment for proof of overtime work. Uploaded files must be in JPG, JPEG, PNG, PDF, CSV, or XLSX format, with a maximum size of 10 MB per file. Users are allowed to upload up to five files.

  3. There is a Custom fields section if the Super Admin/Admin activates this feature.

  4. Click “Save” to save the overtime request.

This is an explanation of how to request overtime by Superadmin/Admin. Apart from requests, the Superadmin/ Admin roles can also be input overtime, see here for a more detailed explanation.