The Attendance tab in Employee Info is a tab used to manage attendance data for each employee in the company database. On the Attendance tab, you can find a brief explanation as follows:
No. | Button | Description |
---|---|---|
1. | Request Shift/Attendance | button to submit a request for attendance data or shift changes. |
2. | View Attendance | button to check employee attendance data based on the selected period. |
3. | Select Month & Year | column to set the display of attendance or shift submission history based on the selected month and year. |
4. | Select Status | column to change the display of attendance submission history based on the status (pending, approved, rejected, canceled). |
5. | Select Type | column to set the display of attendance or shift submission history based on the selected type (attendance or shift). |
6. | Showing & Search | columns to set the display and search for employee attendance or shift submissions based on certain keywords or available options. |
7. | Request Attendance Table | displays the history of submitting employee attendance or shift data. |
8. | Detail | details about submitting employee attendance or shift data are displayed. |
9. | Approval | displays details of the status of submitting employee attendance or shift data. |
10. | Cancel | button to cancel the submission of employee attendance or shift data. |
The following are the steps for requesting the changes for employee attendance and shift data:
A. How to Apply for Changes to Employee Attendance Data (Normal Case)
- Click “Request Shift/Attendance”.
- Select the Attendance tab, then select the effective date of the proposed attendance data change.
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Tick Check In and/or Check Out according to the type of attendance data submitted, and select the date and enter the clock in/clock out that you want to submit.
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Fill in the reason for the change in attendance data in the Notes column.
- Then click "Submit" to complete the request.
B. How to Submit Changes to Employee Attendance Data (Overnight Case)
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Click “Request Shift/Attendance”.
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Select the Attendance tab, then select the effective date of the proposed attendance data change.
- Tick Check In and/or Check Out according to the type of attendance data submitted, select the date, and enter the clock in and clock out that you want to submit.
Case 1: The user has today’s shift with the possibility to do an early check-in before today’s date (yesterday).
- Reset time overnight: 3 hours
- Today's Shift: 00:00 - 06:00
- Request date (select date Field): 3 FebruaryBased on the case example, you can only click on a date that meets the requirements according to the date that has been selected in the Select date column (February 3). You can choose February 2 for early check-in and February 3 for normal check-in.
Then, after selecting the date, you can enter the clock in.
Case 2: The user has today’s shift with the possibility of doing a late check-out after today’s date (tomorrow).
- Reset time overnight: 3 hours
- Today's Shift: 09:00 - 23:00
- Request date (select date Field): 6 FebruaryBased on the case example, you can only click on a date that meets the requirements according to the date that has been selected in the Select date column (February 6). You can choose February 7 for late check-out and February 6 for normal check-out.
Then, after selecting the date, you can enter the clock out.
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Fill in the reason for the change in attendance data in the Notes column.
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Then click "Submit" to complete the request.
C. How to Apply for Changes to Employee Shift Schedules
- Click “Request Shift/Attendance”.
- Select the Shift tab, then select the effective date of the submitted attendance data changes.
- Select the proposed new shift in the New Shift column.
- Fill in the reasons for changing the shift schedule on the Notes tab.
- Then click "Submit" to complete the request.
That's how to manage employee attendance in Talenta. Learn how to manage employee time off here.