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How to Manage Employee Payroll Information (Employee Payroll Info)

Article author
Learning Center Mekari
  • Updated

Payroll Info functions to manage all employee payroll data as a company database. The information that you can see in this section is related to payroll components, bank accounts, taxation, and BJPS for certain employees.

The following is an explanation of the Payroll Info tab:

A. Salary

Payrollinfo1_1_.png

No. Column Description
1.

Basic Salary

Basic salary received by employees.

Important
Use the Transaction Adjustment button if there is a change (adjustment) in the employee payroll component.
2.

Salary Type

Basic salary calculation type per month or per day
3.

 

Payment Schedule

Employee payroll period. The options in this column follow the settings made on the Payroll Configuration >> Payment Schedule menu.
4.

 

 

 

Prorate Settings

 

 

Prorate type of employee according to company regulations.

- Based on Calendar Day: Calculations are based on all calendar days (including day offs and public holidays).
- Based on Working Day: Calculation is based on all working days only (excluding day offs and public holidays).
- Custom on Calendar Day: Calculations are based on calculating calendar days with a predefined divisor (total calendar days).
- Custom on Working Day: Calculations are based on calculating workdays with a predetermined denominator (total workdays).
5.

Overtime Settings

Overtime status for employees. If Not Eligible is selected, employees cannot apply for overtime and there will be no Overtime tab in Employee Info.
6. Payment Schedule Overtime To make it easier for users to find out the payment schedule that comes from employees' salaries and overtime. This column follows the payment schedule setting in the Employee Master Overtime setting.

 

You can click "Overtime Setting" which is blueprinted to set Employee Master Overtime. 
7.

Cost Center

Fees assigned to an employee based on your organization, job title, or company structure.

Click here to see how to use the Cost Center.
8.

Cost Center Category

Cost Center Category.
9.

Currency

The currency used for payment of employee salaries.

 

B. Bank Information

Payrollinfo3.png

No.  Column Description
10.

Bank Name

The name of the bank used in the payroll process.
11.

Bank Account

Employee bank account number.
12.

Bank Account Holder

The name of the bank account holder from the account number concerned

C. Tax Configuration

Payrollinfo4.png

No. Column Description
13. NPWP

Employee Taxpayer Identification Number. If this column is not filled in, the employee will be subject to a 20% higher withholding tax rate.
14.

PTKP Status

Non-taxable income status for employees.

 

Important
You are not advised to update PTKP changes directly in this section. Use the PTKP Adjustment feature if there is a change in PTKP so that historical employee data changes are stored.
15.

 

 

Tax Method

 

Tax calculation method according to company regulations.

- Gross: The employee bears this type of tax on this component.
- Gross-Up: This type of tax on this component is granted by the company
- Netto: This type of tax on this component is borne by the company and is recorded as a benefit for employees, meaning it does not add to Take Home Pay.
16.

Tax Salary

Select the type of income tax calculation (taxable or non-taxable). If you choose non-taxable, then all components of income (basic salary, benefits, etc.) are not subject to tax.
17.

Taxable Date

Employee tax start date. If this column is not filled in, the start date of tax imposition will refer to the join date.
18.

Employee Tax Status

Employee tax status which will affect the PPh 21 calculation scheme.
19.

Beginning Netto

Total net income for the previous period (for employees who transfer or join in the middle of the year).
20.

PPh 21 Paid

Total PPh 21 of the previous period that has been paid (for employees who transfer or join in the middle of the year).

D. BPJS Configuration and Payroll Component

Payrollinfo2_2_.png

No. Column Description
21.

BPJS Ketenagakerjaan

Employment BPJS membership number.
22.

NPP BPJS Ketenagakerjaan

JKK configuration according to company regulations. The options that appear in this field are in accordance with the JKK rate per office location that has been set on the Company Configuration menu.
23.

BPJS Ketenagakerjaan Date

The starting date of Employment BPJS calculations for employees. If this column is not filled, then the calculation start date will refer to the join date.
24.

BPJS Kesehatan

BPJS Kesehatan membership number.
25.

BPJS Kesehatan Family

An additional number of BPJS Kesehatan dependents is required. Fill in this column if the employee is paying for BPJS Health for a family other than his wife and 3 children, for example, father and mother-in-law.
26.

BPJS Kesehatan Date

The starting date of BPJS Kesehatan calculation for employees. If this column is not filled, then the calculation start date will refer to the join date.
27.

BPJS Kesehatan Cost

 Configure BPJS Kesehatan according to company regulations.
 

- By Company: The percentage of BPJS Health that is part of the employees is given benefits by the company.
- By Employee: The percentage of BPJS Kesehatan that is part of the employees is borne by the employees themselves.
- Default: BPJS Kesehatan configuration follows the company settings in the Payroll Configuration menu.
28.

JHT Cost

JHT configuration according to company regulations.

- By Company: The percentage of JHT that is part of the employee is given benefits by the company.
- By Employee: The percentage of JHT that is part of the employee is borne by the employee himself.
- Not Paid: The company does not participate in the JHT program.
- Default: The JHT configuration follows the company settings on the Payroll Configuration tab.
29.

 

 

Jaminan Pensiun Cost

 

Choose the JP configuration according to the company's provisions.

- By Company: The percentage of JP that is part of the employee is given benefits by the company.
- By Employee: The percentage of JP that becomes the employee's share is borne by the employee himself.
- Not Paid: The company does not participate in the JP program.
- Default: The JP configuration follows the company settings on the Payroll Configuration menu.

The upper limit of the Pension Guarantee effective as of March 2021 is 8,754,600.
30.

Jaminan Pensiun Date

The date of starting the calculation of the Pension Guarantee for employees. If this column is not filled, then the calculation start date will refer to the join date.
31.

 

 

Payroll Component: Default

 

The default payroll component contains the Payroll Formula and Night Allowances.


Grouping Payroll Components in accordance with the Payment Schedule so that users get an idea of what needs to be processed in the employee payment schedule.
32. Payroll Component: Custom

A payroll component that can be customized by Talenta users.


Important
It is not recommended that you update payroll component changes directly in this section. Use the Update Payroll Component feature if there is a change in the payroll component so that historical data changes are stored.

This is an explanation of how to manage employee payroll information. Also learn how to calculate employee payroll, here.