If an employee wants to resign but still has a loan, then the loan needs to be repaid in the month the employee resigns, because the loan is not automatically deducted in the payroll process.

Here are the steps:

1. Go to the Finance menu and select Loan.

2. On the Request tab, you can view all loan transactions. Then, click “View details”.
   

3. Click “Actions” then click Update transaction.
   

4. Enter the amount of the settlement for the month the employee resigns. You can add the Remaining balance for the month the employee resigned and the Repayment amount for the same month.
   
   

   For example, if an employee resigns in October 2025, the Remaining balance for October 2025, amounting to 8,095,238, is added to the Repayment amount for October 2025, amounting to 476,191, resulting in a total of 8,571,429.

5. Therefore, the Remaining balance will be 0 after all remaining loans are entered in the Repayment amount column. Click “Save” to save your changes.
   

6. Return to the Requests page and select “View details” for the employee's loan transaction.
   

7. Then, click “Actions” Click Terminate loan.
   

8. Then, you can fill in the Reason column with the reason why the loan status was changed to inactive. For example, the reason could be because the employee has resigned and the remaining loan has been paid. Click “Terminate” to deactivate the loan.
   

This is an explanation of how to make loan payments to employees who will resign. If there is a data change, you can change the loan data here.