Attendance Insight Not Present Overview

Article author
Learning Center Mekari
  • Updated

In Talenta Insight, there is New Attendance which you can use to see employee absences and  time off. New attendance will focus on metrics not present (absent, no clock in, no clock out and invalid), where this data will affect company productivity. The data presented is not real-time and there is a data sync schedule, namely at (WIB): 10 AM, 14 PM, 18 PM, 01 AM Sun-Sat. Sync data will take 4 hours. 

Important
The data presented is full month data (1-31) not based on attendance cut-off or payroll cut-off. 

The following is the explanation.

  1. On the Talenta home page, click “Insight”  or go to https://insights.talenta.co/ .
  2. On the Time Management menu, click “Attendance New”.
  3. You can do the main filter on attendance insight based on date, shift time and select (Branch, Organization, Job Level and Job Position) and click "Apply filter" to apply.
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    No Column Explanation
    1

    Last 12 month
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    Filter based on certain periods, namely:
    1. last 12 months
    2. last 6 months
    3. last 3 years
    4. Per year
    2

    Shift
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    Filter based on shifts that have been created.
    3

    Select filter
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    Returns data based on filters such as: 
    • Branch
    • Organization
    • Job Levels
    • Job Position

    - This filter will affect all charts and tables on the dashboard, but will not affect the main metrics.
    - You can also see the last updated or the last time the data was synced.

The following is an explanation for each of the information presented on this page.

A. Main Metrics

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  1. In this section you can see employee absence data based on monthly data for the full month period (1-31) which is divided into:
    No Column Explanation
    1 Frequently absent Displays the number of shifts for employees who are absent more than 3 shifts in a month.
    2 Absent Displays the number of employees who were absent (not clocked in and not clocked out) in one month.
    3 No clock in Displays the number of employees who did not clock in in one month.
    4 No clock out Displays the number of employees who did not clock out in one month.
    5 Invalid

    Displays the number of employee shifts that clock in/clock out outside working hours.

    Example:

    Employee A has a shift at 07.00 - 17.00 WIB but he clocks in at 18.00 and clocks out at 04.00. So this is considered invalid so the employee must submit a shift/attendance request to correct the clock-in and clock-out schedule.

  2. Click on one of the metrics to see a list of employees.
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  3. Then the data presented will look like this. And you can click  “Download”  to download the data.
  4. Then the following notification will appear and clickExport history.
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  5. And click the  “Download”  icon to download the data.
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B. Attendance Trend

Shows employee attendance data according to the period range and branch, organization, job level or job position selected in the main filter. This data consists of Absent, No Clock in, No Clock out and Invalid data.
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Information:

No Column Explanation
1 Show value number Check to remove numbers on the graph.
2 Download You can download attendance trend data in CSV format by pressing this button.
3 Absent Displays a graph of data on the number of shifts per employee who is absent (not clocked in and clocked out) with a purple line.
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4 No clock in

Displays a data graph of the number of shifts per employee who is not clocked in with an orange line.
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5 No clock out

Displays a data graph of the number of shifts per employee who is not clocked out with a red line.
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6 Invalid

Displays a graph of data on the number of shifts per employee with invalid employee absences with a gray line.
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If you hover your cursor over the graph, the number of shifts per employee for that period will appear.
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C. Attendance Breakdown

In this section, you can see the Attendance Breakdown which contains a summary of attendance data for the number of shifts per employee based on certain filters such as, Employment Data (Branch, Organization, Job position, Job level, Grade, Employment status, Service length) or Demographics (Gender, Age, Last Education, Religion, and PTKP Status).
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Information:

No Column Explanation
1 Search keyword You can search based on the breakdown you have selected.
2 Singe period, Range Period You can choose to display data based on:
  • Single period: Data based on one specific period.
  • Range period: Data based on a certain period range.
3 Download You can download attendance trend data in CSV format by pressing this button.
4 Breakdown by

Columns to filter data by:

Employment Data

  • Branch
  • Organization
  • Job position
  • Job levels
  • Grades
  • Employment status
  • Service length

Demographics

  • Gender
  • Age
  • Last education
  • Religion
  • PTKP Status

You can hover the cursor on the graph and information will appear regarding the comparison of the increase and decrease numbers (absent, no clock in, no clock out and invalid) with the previous month.
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D. Time off trend

Time off trend which contains a summary of employee time off data based on the number of days per policy taken by employees.
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Information:

No Column Explanation
1 Show value number Check to remove numbers on the graph.
2 All policies

You can choose a specific time off policy according to the leave available in your company to display.
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3 Download You can download time off trend data in CSV format by pressing this button.

E. Employee list

In this section, you can see a table containing a list of employee names along with other information such as Shift, Absent, No clock-in, No clock-out and Invalid according to the column you choose.
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Information:

No Column Explanation
1

Column ikon

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You can click the  “column”  icon to display the column you want, namely:
  • Employee ID
  • Branch
  • Organization
  • Job levels
  • Job position
  • Grades
  • Class
  • Employment status
  • Approval line name
  • Approval line ID
  • Join date
  • and others
2 Kolom pencarian In this column, you can search using the employee's name or employee ID.
3 Download To download employee list data.
  1. Click  “Download”  to download the data in CSV format.
    pasted image 0 (100).png
  2. Then the following notification will appear and clickExport history”.
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  3. And you will go to the following page, click the “download” icon to download the data.
    pasted image 0 - 2023-09-15T094851.636.png

That is the explanation regarding the New Attendance Dashboard Not Present on Talenta Insight. Next, you can learn about New and Active on Talenta Insight.